How do I Create a Range of Stock?
Summary
This article explains how to create a range of Stock Codes based on a single Stock Code. This can be used to create multiple stock records for similar items e.g. ranges of clothing, a variety of tyre sizes, helmet sizes etc
More Information
Go to " Stock Control Add or Edit Stock Items".
- Search for the item on which to base your range.
- Select the item and click [Edit].
- Move up to the "Stock" field at the top of the screen.
- Press <Alt+F9> to load the [Stock Range Creation] box.
Stock Range Creation
In this screen you will list all the variants to use when creating a range of new stock codes.
- "Code Replacement"
- Enter the characters to insert into the Stock Code e.g. a 2 character code to indicate size or a single character to indicate colour.
- "Code Position"
- Enter the position at which the character is to be inserted into the new code e.g. 3.
- "Description Replacement"
- Enter the text to insert into the description of the new code e.g. Small, Large, Red etc.
The following two fields will define where the text should be inserted. |
- "Description After"
-
- Click [Choose].
- Within the base stock "description" click the word which will mark the word which precedes your text i.e. your text will be inserted after this word.
- Press <Enter>.
- Alternatively type the word to select.
- Click [Choose].
To insert your text at the start of the Description, and replace all text up to the word specified in "Description Before", you may leave "Description After" blank. |
- "Description Before"
-
- Click [Choose].
- Within the base stock "description" click the word which will mark the word to follow your text i.e. your text will be inserted before this word.
- Press <Enter>.
- Alternatively type the word to select.
- Click [Choose].
To insert your text within or at the end of the Description, and replace all text after the the word specified in "Description After", you may leave "Description Before" blank. |
To replace the entire description with your "Description Replacement" leave both fields blank.
- Repeat the steps above to list the variants for the range you are creating e.g. the first line may contain the parameters to create a code for Small Gloves, the second line for Medium Gloves etc.
- Click [Review].
Stock Range Review
All possible stock codes and descriptions will be listed.
- You may amend any line by clicking into the "Stock Code" or "Description" fields.
- Click [Delete Line] to remove unwanted codes.
- When you are ready to proceed click [Create].
- Click [Yes] to proceed.
Your new stock codes will be added to your stock file. Supplier details, Reorder levels, Location, Stock Group etc will be copied from the original base stock code.
See also