How do I edit a nominal journal?
From Catalyst
Summary
This article describes how to edit a Journal Entry.
More Information
Occasionally you may wish to edit a journal e.g. to amend an incorrect date, value or centre. This is possible as long as it has not been through any of the month end audit options.
 | Internal Journals cannot be edited e.g. for Stock Movements or Sales/Purchase transactions updated to the Nominal Ledger. |
Editing a Journal
Go to " Accounts\Systems Nominal Ledger Nominal Review".
- Find the journal to edit by entering enough relevant information using the fields described below:
- Enter one of the Nominal Centres on the journal in the "Centre from:" and "Centre to:" fields. You may press <Ctrl+F1> to search for a centre.
- Enter the Journal Number in the "Journal from:" and "Journal to:" fields.
- Enter the Date of the journal in the "Date from:" and "Date to:" fields.
- If you want to search by the comment you left on the journal entry e.g. Bank Transfer, enter the text to search for in the "Filter on:" box.
- Click [Search] to find the journal.
- Depending on your search criteria you should see a list of possible journals grouped by Nominal Centre. Select the item from the list and click [Choose].
- Any journals matching your search criteria for the chosen centre will be listed on screen.
| On the right of your screen is a Key. Any journals which are Editable will be highlighted the colour shown in this key. |
- Select the Journal and click [Edit].
- You will be able to amend the Date, Centre, Amount and Comment. The total of the journal must return to Zero.
- To add a new line click <F6>.
- To delete a line click <F10>.
- To save the changes click [Done] and [Accept].
See also
- Posting journals
- The banking journal
- Posting cashbook entries
- How do I correct a journal?
- What should I consider at month end?
- How to process a month end
