How do I customise hire price rates?
Contents
Summary
The following article explains how to create a hire price rate in the Booking and Hire module.
More Information
A price rate is a defined period of time that is used to calculate the price for booking a hire item. The period of time can be any length but common examples of price rates are 'Day', '2 Days' & 'Week'. When a customer booking is made, multiple price rates can be added together to calculate the final booking price.
Creating a Price Rate
- Go to " Booking and Hire Maintenance Options Hire Price Maintenance Add or Edit Price Rates".
- Press <F6> or click [Add].
- At "Hire price rate:", enter a unique 3 character code for the price rate, e.g. '1WK'.
- At "Description:", enter a description of the rate. It is recommended that you keep these descriptions as short as possible, e.g. 'Day' or 'Week'.
- Move to the [Settings] tab.
Rates With a Specified Start
Some price rates have a specific start time associated with them.
 | Weekend: A business might offer a weekend rate that starts on a Friday. |
- At "Specific time?", choose 'Yes'.
- At "Start:":
- Choose the day of the week on which the price rate starts.
- Enter the time at which the price rate starts.
- At "End:":
- Choose the day of the week on which the price rate ends.
- Enter the time at which the price rate ends.
Rates Without a Specified Start
As expected, rates that do not have a specified start can start at any time.
- At "Specific time?", choose 'No'.
- At "Rate period?", specify the period of time this rate covers (leave blank any that do not apply to this rate but you must specify one of the below):
- At "Weeks:", enter the number of weeks in the rate's period of time.
- At "Days:", enter the number of days in the rate's period of time.
- At "Hours:", enter the number of hours in the rate's period of time.
- At "Minutes:", enter the number of minutes in the rate's period of time.
Eligible Periods
You may create a rate that comes into effect after an "Eligible period".
| Extra Day: A business might offer an extra day rate which is cheaper than the usual day rate on bookings that are longer than a week. So you would set the Eligible Period to Weeks: 1 and the Rate Period to Days: 1. |
If this rate is for a specific rate, following a specific period of time, enter the eligibility period for the rate:
- At "Eligible period?", choose 'Yes' (leave any blank that do not apply but you must specify one):
- At "Weeks:", enter the number of weeks that are required in the booking for the rate to be eligible.
- At "Days:", enter the number of days that are required in the booking for the rate to be eligible.
- At "Hours:", enter the number of hours that are required in the booking for the rate to be eligible.
- At "Minutes:", enter the number of minutes that are required in the booking for the rate to be eligible.
Accepting the Price Rate
- Once you have finished, press [Done] and [Accept] the changes.
See also
- How do I customise pricing in Booking & Hire?
- How do I create a hire price plan?
- How do I process a customer booking?
BH04, BH98
