Summary
The following article explains how to enter and keep track of an employee's student loan repayments.
| If you are unsure about student loans, please refer to the information you will have been provided with by HMRC explaining the rules governing statutory pay or visit the HMRC web site here. You will have received a notice to start collecting student loan repayments from an employee, and you will receive a stop notice once it has been repaid. |
More Information
Go to " Payroll Run Payroll Period".
- If you have monthly and weekly paid employees, enter <Y> or click the drop down and select "Yes" against the employee's pay frequency.
- Then (or if you do not have a pay frequency selection) click the [OK] button to go into the payroll.
- Choose the relevant employee and press<Ctrl+F7> to take you through to the Adjustment Entry screen.
| If you get an error here that says "Attachment Parameters not Set", this means that there are no Attachments set up in the system. For help adding a new attachment, see here. |
| If a screen appears saying "Attachment orders" showing other attachments, if this is the existing student loan attachment you can press <F5> to edit it or if it is not the required attachment you can press <F6> to create a new one. |
- This will take you to a screen asking for the required "Agency". This is where you enter 'CSL' for 'Collection of Student Loans'.
| If you type in 'CSL' in upper case but you get a message saying 'Agency Not Found', please see this article. |
- Enter the start and end dates from the paperwork supplied to you by HMRC in the "Start Date" and "End Date".
- In the "Reference" field, enter a description for the Attachment.
| "Student loan - JB" i.e. initials of employee. |
- On the "Attachment type", enter '11' for Student Loan.
- If the total amount owed is shown on the HMRC paperwork, enter this in the "Total Amount" field.
| Generally the 'Total Amount' is not provided, and a stop notice will be issued to you once the loan has been repaid in full. You can therefore leave this field blank. |
- Press <Esc> and [Accept] to complete.
| Platinum will calculate Plan 1 and Plan 2 deductions where appropriate. |
| Remember to add any Student Loan amounts deducted from employees to your HMRC payment each month on the 19th of the following month. It should be added to the Tax figure that you are paying. It will be shown on the P32 and incorporated into your FPS. |
Where do I see the deductions?
When you are in the " Run Payroll period" screen you will see the employee pay and deductions summarised at the bottom of the screen.
Student Loan deductions will be included in the "Post-tax ded" amount.
When you print your Payroll Analysis report you will see Student Loan deductions in the 3rd column from the right of the page.
See also
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