How do I post a disbursement invoice on the Purchase Ledger?
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Summary
The following article explains how to post a disbursement invoice.
More Information
If you receive an invoice that is for V.A.T. only, for example if you have been sent items direct to you by a supplier from outside the EU, and you have since been sent an invoice for the V.A.T. and import duty payable on these items, this should be dealt with in the following fashion.
Posting the Invoice
Go to " Purchase Ledger Purchase Ledger Postings".
- In the 'Account' field, enter the supplier's account code or <Ctrl+F1> to search.
- Post the invoice as normal.
- In the "Std Rate" V.A.T. column, enter the amount of V.A.T. payable.
- If there is any other amount on the invoice such as duty or an admin fee, enter that in the "Nett" column on the applicable V.A.T. rate line - usually Zero Rate.
- Enter the relevant purchase centre for the invoice.
- Press <Esc>. You will now get a warning that the V.A.T. is outside normal limits. Click <Continue> to continue.
- Click <Accept> to post the invoice, not forgetting to make a note of the P/L number shown on the bottom right of the screen.
Paying the Invoice
- When the time comes to pay your supplier, pay in the normal way.
See also
