How do I set up a new user?
Summary
To be able to create a new user in the Platinum software, so that user has access to Platinum on their own login information.
More Information
Go to "Reports & Parameters" -> "Maintenance Options" -> "System Administrator" -> "User Maintenance".
This will take you to a screen displaying the information of the person currently logged into Platinum. To create a new user, press <F2>. * A screen prompt will appear stating that "The record number entered does not exist. Do you want to copy an existing record, create a new record or re-enter the record number?"
Creating New User
To create a New record, click on [New]. This option enables you to create a new user altogether. This will take you to the User id Screen.
- At the "User Code" type the user's initials.
- At the "Short Name" type the user's first name and the first letter of their surname if it fits.
- At the "Long Name"type the user's full name, i.e. First name and Surname.
- On the "Password" press <C+U> to clear out any password already stored there. Type in the password for the user. Press <Enter> to move down to the "Confirm Password".
- Repeat the same process. Press <Ctrl+U> to clear out any password already stored there. Type in the password for the user. Press <Enter>.
- Press <Enter> until you get to "Email Address" enter the user's Work Email address.
- Press <Page-Down>
- Enter the security level this password will carry in the systems, for the nine sections that are labelled. Security level is from 0-9 (where 9 being all access and 0 being no access).
- At "Use Standard Menus"you can choose either to let the user use the standard Module Menus or to make them use "Custom Menus".
 | This is essentially all that needs to be entered when first creating a new user. |
- Press <Esc>.
A Prompt appears asking "Do you want to accept or ignore any changes made?"
- Click on [Accept].
 | Further settings will be required regarding user's security within the system. These can be set up in the following pages within the User maintenance. |
Copying an Existing User
To copy an existing user, click on [Copy] This option should be used in most circumstances, and particularly if the new Employee/user will be doing the same job as a person currently on the system.
A new prompt screen will appear asking for "User Id" and "Copy Menus".
- If you know the User id of the person who you wish to copy, enter it here, otherwise press <C+F1> and type in the person's name. Press <F2> to select that User.
| It is important to make sure that the user you are copying is an active user and has no leaving date entered. If it does the new user will have this too and they will not be able to use the logon. If the person you are copying has genuinely left then all you need to do is reset the "Leaving date" on the copied user to "00/00/00" and the "User active" flag back to "Y" |
- Make sure that "Copy Menu" is set to 'Yes'.
- Once this is filled in click [OK]. This will take you to the User id Screen. The user code shown will be the one created but it will display the details of the user that was copied.
- Over-type the "User Code" with the New user's initials.
- Over-type the "Short Name" with the New user's first name and the first letter of their surname if it fits.
- Over type the "Long Name" with the New user's Full name, i.e. First name and Surname.
- On the "Password" press <Ctrl+U> to clear out any password already stored there.
| This will appear to do nothing but has actually cleared the old password, which is stored behind the ******. |
- Type in the password for the user. Press <Enter> to move down to the "Confirm Password".
- Repeat the same process. Press <Ctrl+U> to clear out any password already stored there. Type in the password for the user. Press <Enter>.
| If the "Default Site" is highlighted the two passwords match. If not it will take you back to "Password" where you just repeat the steps mentioned above. |
- Press <Esc>.
A Prompt appears asking "Do you want to accept or ignore any changes made?"
- Click on [Accept].
| This will copy the Users name and details and all Security settings in the system as well as add the new user to all the Custom Menus that the Original user had been allocated. |
See also
