Creating mail merge file

Summary

It is possible for Platinum to export Customer and Supplier names and addresses for use with any good database, spreadsheet or word processor. This article explains how to extract these names.

Creating the File

Customers

• Go to "Sales Ledger" -> "Customer File Maintenance".
• Click "Create Mailmerge File".
• This will create a file called "SXMERGE.DAT" stored in '<Platinum Installation Drive>sx\Sxco??'. It will overwrite any existing file.

Suppliers

• Go to "Purchase Ledger" -> "Supplier File Maintenance".
• Click "Create Mailmerge File".
• This will create the same file as above, and overwrite any existing file.

From here on in the document, where you see "Sales Ledger", this should be read as "Purchase Ledger" for suppliers. Where you see "Customer File Maintenance", this should be read as "Supplier File Maintenance" for suppliers.

Filtering the output

If you want to restrict the people in the output file, this is done using the range screen within "Customer File Maintenance".

• Go to "Sales Ledger" -> "Customer File Maintenance" -> "Alter Range of Reports".

Here you will see all the things you can filter your output by. The list is as follows:

• Account Code - (From and To)
• Balance Range - (From and To)
• Period Turnover Range - (From and To)
• Credit Limit Range - (From and To)
• Discount Type - (From and To)
• Discount Type Range - (From and To)
• Account Group - (From and To)
• Reference - (From and To)
• Account Analysis Codes - (First Three Positions)

• Choose your filters, then <Esc> from this screen and then choose "Create Mailmerge File".

Opening the File

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Keywords AND Misspellings

Account, Customer, supplier, export, CSV, comma, separated, file