How do I use buying groups?

Summary

The Sales Order Processing and Workshop systems may be used to produce an invoice to a buying group account. The goods are recorded against the customer account whilst the invoice is recorded on the buying group account.

More Information

• Create and assign your buying group to your customer.
  • Create and process a sales order for the customer.
  • Create and process a workshop job for the customer.

The invoice produced will use the buying group as the invoice account whilst the customer/delivery address will display the customer details.

When payment is received from the buying group, allocate the payment to the invoice using Sales Ledger Receipts.

The items sold on the order or jobcard will be displayed in the customer CRM to allow reports to be produced on sales to the customer. The invoice will be displayed in the buying group customer history and CRM.

Sales Order Document Formats

If this is the first time you have produced invoices for a buying group you may need to contact our support team to add an additional line into your Sales Order Processing invoice formats to allow the buying group reference to be printed. Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page for advice if you wish to add this field to your invoice formats. Please be aware additional configuration may incur charges.

Workshop Formats

If this is the first time you have produced invoices for a buying group you may need to contact our support team to amend your Workshop invoice formats to allow the buying group details to be printed. Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page for advice if you wish to make these changes to your invoice formats. Please be aware additional configuration may incur charges.

See also

• Creating a new customer or supplier
• Do I have to remember all these customer and supplier codes?
• How do I set up buying groups?
• Creating a Stock Sales Order
• Processing a Sales Order
• Creating workshop jobs
• How do I invoice a workshop job?
• How do I call up the CRM?

Feedback

Thank you for using our Knowledge Base, we value your feedback. Did you find this article useful? 'Yes' or 'No'

Keywords AND Misspellings

buying group, buyer, sales order, order invoice