How do I transfer a unit to another dealer?
From Catalyst
Contents
Summary
This article explains how to transfer a unit within your dealership sites.
More Information
 | Units: Unit is a general term used to cover all types of vehicle and machinery, including items such as motorcycles, scooters, cars, trucks, vans, caravans, motorhomes, boats, tractors, ATVs, agricultural equipment, wholegoods and construction equipment. |
Go to " Unit Sales Add or Edit Units".
- In the "Search on:" find the unit to transfer. You can use unit model, registration number or any other criteria you may know about the unit.
- Click the [Search] button to list units with that criteria.
- Click [Edit] to select the unit.
Transfer From Dealer
- Click on the "Status" field and find the appropriate status e.g. 'TRA' - Transferred.
 | If you need to search for a status, press <Ctrl+F1> then click [List]. If the status you wish to use does not exist, click [Add]. Enter a 3 character code and a Description. Click [Done] and [Accept] the new status. |
- Click [Done] and [Accept] to save the unit record.
Arrival at New Dealer
Go to " Unit Sales Add or Edit Units".
- In the "Search on:" find the unit which has been transferred. You can use unit model, registration number or any other criteria you may know about the unit.
- Click the [Search] button to list units with that criteria.
- Click [Edit] to select the unit.
- Click on the "Status" field and enter 'STO' - In Stock.
- Alter the "Location" if necessary.
- Click [Done] and [Accept] to save the unit record.
Accounts Procedures
If your system is using the Automatic Cost of Sales facility:
- When the unit status changes from an In Stock status, e.g. 'STO', to a status which is not set to be an In Stock status, e.g. 'TRA', the system will post a journal to Credit Vehicle Stock Value and Debit Vehicle Accruals.
- When the unit arrives at the second dealer and the status is changed back to 'STO', the system posts a journal to Debit Vehicle Stock Value and Credit Vehicle Accruals. This ensures the stock value moves to the correct site.
If your system is not using the Automatic Cost of Sales facility:
- If you split your accounts by site, you will need to make sure you correct your stock of units.
- This can be achieved by editing the site to which the Purchase Invoice has been allocated.
- Alternatively, you can post a journal between the stock of units at the two sites.
If you are unsure which method your system is using, please Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page.
See also
