Posting purchase invoices
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Revision as of 16:31, 30 May 2008 by Richard Green (talk | contribs) (New page: {{Review}} == Summary == The following article outlines how to post any Purchase invoices you may receive onto platinum == Additional Information == *From the '''Purchase Ledger''' - s...)
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Summary
The following article outlines how to post any Purchase invoices you may receive onto platinum
Additional Information
- From the Purchase Ledger - select Purchase Ledger Postings
- Move toInvoice/Credit/Op. Bal.
- Select “I” to post an Invoice
- Move to Account and enter the account name and press <Enter> to find their code. Alternatively press <C+F1> and search for their account or add a new account
- Move to Document No: and enter the invoice or credit note number.
 | This field is 8 characters long so if the number you have is longer than this, make sure you enter the last 8 characters only. |
- Move to Date: and enter the date shown on the invoice.
| If this is a late invoice and you have already closed the month to which it relates, post it with a date of the 1st of the next month you are going to close. |
- Move to Description: and enter a description that relates to the invoice you are posting. this is what you will see when you view Supplier History so it should be used to quickly identify what a transaction is, e.g. VEHICLES, PARTS, PETROL or you could enter an Order Number (Max 15 characters).
- Move to the Values section at the lower part of the screen. Here you can enter the Net amount at VAT Rate 1 – 17.5% then press <F3> The system will work out the VAT for you.
| Check it is correct as rounding can lead to small errors sometimes. |
If the invoice has a Settlement on it then the VAT will be the appropriate amount depending on the Settlement percentage. Carry on filling in the Net amounts at any other applicable VAT Rates. When you have finished check the total amounts agree to the invoice.
- Move to Cost Centre: anf Enter the Purchase Centre to code the total Net value to. You may press <F1/S+F1> to scroll through the available centres or press <C+F1> to search for a centre by name.
- Once all the information has been checked press <Esc>
- On the bottom right of your screen is a Purchase ledger number, which is Platinum’s unique transaction reference for this invoice. It is a good idea to write this number somewhere on the actual invoice as your reminder that it has been posted on the system.
- Click Accept to save the posting and move onto the next.
