How do I reverse a payroll leaver?

Summary

This article explains how to reverse a payroll leaver.

More Information

This should NOT be used if an employee has left and then returns to work for you at a later time OR if you have already issued the employee with a P45 - you should create a completely new employee record in these circumstances.

The guidance from HMRC on this can be found http://www.hmrc.gov.uk/payerti/reporting/errors.htm.

Before the Period Has Been Closed

Go to " Payroll Run Payroll Period".

• This will bring up the "Payroll Selection" screen if you pay on more than one frequency (e.g. weekly and monthly). Select the payroll frequency you wish to run, by selecting 'Yes' next to the appropriate frequency.
• Highlight the employee in question and press <Shift+F10>.
• From the employee code, press <Alt+F8>.
• This will bring up a box headed "P45 Part 1: Employee Leaving Work".
• Clear the leaving date by pressing <Ctrl+F2>.
• Click [OK].
• Press <Esc>.
• This will take you back to the 'Run Payroll' screen.

After the Period Has Been Closed and Rolled Back

If you have closed the payroll period and moved forward, you will need to reverse the current payroll period back to the previous one. Click here for more details on reversing a payroll period, and then follow the instructions below.

Go to " Payroll Maintenance Options Add or Edit Employees".

• Click [Search] and select the employee from the list.
• Click [Edit].
• Click on the [Employment] tab and change the "Payroll Hold" drop down to 'No'.
• Click [Done] and [Accept].

Go to " Payroll Run Payroll Period".

• This will bring up the "Payroll Selection" screen if you pay on more than one frequency (e.g. weekly and monthly). Select the payroll frequency you wish to run, by selecting 'Yes' next to the appropriate frequency.
• Highlight the employee in question and press <Shift+F10>.
• From the employee code, press <Alt+F8>.
• This will bring up a box headed "P45 Part 1: Employee Leaving Work".
• Clear the leaving date by pressing <Ctrl+F2>.
• Click [OK].
• Press <Esc>.
• This will take you back to the 'Run Payroll' screen.

Complete the period as usual then repeat the usual steps to produce their P45.

See also

• How do I close a payroll period?
• How do I Delete a Payroll Period?
• What should I do if I Submitted Incorrect P45 Details Online?
• How do I Set up Platinum for Online P45 Submission?
• How do I Reprint a P45?
• How do I Handle Redundancy in the Payroll?

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Keywords AND Misspellings

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