Creating a new unit by copying an existing unit

Summary

The following article explains two methods for copying vehicle records.

Method 1

• If a vehicle, which you previously sold, is returned to you as a part exchange you can copy the existing record rather than type all the details again.

Existing Vehicle Returned

If you sell a vehicle and then take it back in part exchange, you will need to create a new stock number for the vehicle, but many of the details will be the same. The basic details from the original stock record can be copied onto the new record to save keying errors and time.

Go to " Unit Sales Add or Edit Units".

• Press <F6> or click [Add] to create a new vehicle record.
• Press <F2> to get the next stock number automatically.
• Press <Ctrl+F10> to bring up the Copy Vehicle dialogue box.
• Type in the stock number of the vehicle you wish to copy, or press <Ctrl+F1> to search for it.
• At the "Please Confirm" dialogue box, press [Yes] to load the chosen vehicle.
• You can now continue to create the vehicle as normal.

Method 2

• You can create multiple vehicle records, e.g. to create records for new vehicles due into stock. If you have ordered five or ten of a specific model of vehicle, you can create a record that you can then use as a template for the others.

Multiple Vehicle Records

You must create an initial vehicle record on which the subsequent records will be based. This will be the basic template for the new records.

Go to " Unit Sales Add/Edit Vehicles".

• Press <F6> or click [Add] to create a new vehicle record.
• Create the vehicle record as usual following this article.
• Save the record and return to the " Unit Sales Add/Edit Vehicles" screen.
• With the new vehicle record highlighted, press <Alt+F10> to 'Replicate Vehicle'.

The "Source vehicle" details will be displayed at the top of the screen.

Complete at least one of the four available fields in order to allow the system to create your vehicle records.

• At "VIN" and/or "Chassis", enter the unique characters per vehicle.
• At "Engine", enter the engine number per vehicle.
• At "Colour", enter the colour.
• Repeat for each new record you wish to create.
• Click [Confirm] and [Yes] to confirm you wish to create the number of records shown.

See also

• Creating a used unit
• How do I copy a unit?

Feedback

Thank you for using our Knowledge Base, we value your feedback. Did you find this article useful? 'Yes' or 'No'

Keywords AND Misspellings

copying, copy, vehicle, used vehicle, returned, previously sold, part exchange, used, multiple, replicate, replicate vehicle

Tags

VS01