Used unit stocking plans

Summary

This article explains a method for dealing with Used Vehicle Stocking Plans.

More Information

You will need to configure the system to allow you to indicate which vehicles are in the plan, record the plan end date and post the finance received and due to a Balance Sheet Nominal Centre.

Configuration

Configure the system as described below:

Vehicles in Plan

Create an Analysis Code to attach to vehicles in the stocking plan e.g. 'S - Stocking Plan'.

Follow the instructions in this article. Use whichever of the three analysis code positions you prefer. When running reports you will be able to list vehicles by this specific analysis code.

Plan End Date

Go to " Reports & Settings Maintenance Options System Administrator Module Settings Unit Sales Module Settings"

• In "Search on" type 'SERV'.
• Click [Search].
• Click "Alternate Service type 5" then click [Edit].
• Enter 'Plan End Date' then click [OK].

If this field is already being used, select one of the other 4 "Alternate Service type" fields.

• Click [Done] and [Accept] the amendment.

Create a Stocking Plan Nominal Code

Follow this article to create a Nominal Code to use when posting the finance received and payments to the finance company.

It should be a Balance Sheet - (B) Asset/Liability code.

Assigning Vehicles to the Stocking Plan

Vehicle Details

When you are informed that a vehicle is in a stocking plan you need to attach the analysis code to the vehicle record and record the Plan End date.

Go to " Unit Sales Add or Edit Vehicles".

• Search for the vehicle.
• Click [Edit] then click on the [Details] tab.
• Click on the relevant Analysis Code field.
• Enter the "Analysis Code" as created in the configuration section e.g. 'S'.
• Click on the [Servicing] tab.
• Enter the Plan End Date in the date field at the bottom of the screen.
• Click [Done] and [Accept].

Finance Details

When you receive the payment from the Stocking Company:

Go to " Nominal Ledger Journal Entries"

• At "Entry mode", choose 'Multiple'.
• Enter the "Centre" for the Bank Account the money has been paid into.
• Enter the amount received in the "Debit" column.
• Enter the Stock Number of the vehicle in the "Comment" field.