Placing Purchase Orders Electronically

Summary

This article explains how to place purchase orders electronically for certain suppliers.

More Information

In Purchase Ordering, you can send purchase orders electronically to certain suppliers. For a list of compatible suppliers, click here.

If this is not already set up for you, Contact your Platinum dealer or our sales team on 0116 230 1500 or by using our website sales contact page who will be happy to assist further.

In Detail

The process for sending orders electronically (EDI) to your suppliers depends on the supplier in question, but the suppliers split into two categories. Further in this documentation, the requirements for each individual supplier will be shown.

Follow this link for details on how to create a purchase order.
Once the order has been created, either manually or by a re-order report, you then need to process the order depending on the category of supplier.

Category 1

Locate the relevant purchase order and press <F7> to go to the order items.
Once in the order, press <A> to autotag all the lines to be submitted to EDI.
Press <Shift+F4>.
Click [Proceed].

BMW

At this point you will be asked whether the order type is 'Main' or 'VOR'.
Select the relevant order type and then open up the BMW ETK Software and import the order and transmit to BMW.

Honda

At this point you will be asked whether the order type is 'Stock' or 'Emergency'.
Select the relevant order type and then open up the Honda Software and import the order and transmit to Honda.

Kawasaki

At this point you will be asked for an order type. It defaults to, and usually is 'T'.
Enter a delivery address if you want the items sent elsewhere.
To finish, press <Esc>.

Suzuki

At this point, you are asked if you want the order posting to EDI. Click [Yes] to continue, or [No] to cancel.

Yamaha

At this point you will be asked whether the order type is 'Stock' or 'Emergency'.
You then need to select whether you want Saturday delivery or not and any special instructions.
To finish, press <Esc>.

Feridax

At this point you are asked if you want the order posting to EDI. Click [Yes] to continue, or [No] to cancel.
The order is now submitted to the Feridax Website where you must first enter in your Login details. Once entered, the Platinum order is automatically filled out for you.

Club Catalyst

Ordering via Club Catalyst, EDI options above will be available provided you have entered the supplier's Club Catalyst ID in their " Supplier Properties".
Ensure as well that you have supplied them with your own CCI so their system can match up your orders with your account on their system.

Category 2

Locate the relevant purchase order and press <F7> to go to the order items.
Follow the instructions below for your supplier.

Ducati

To run this report, click [Reports] on the toolbar and then [Ducati EDI Export].
Now enter in your order number and change the order type accordingly depending on whether it is for parts, apparel, urgent etc.
Press [Start] to export to EDI.

Triumph

To run this report, click [Reports] on the toolbar and then [Triumph EDI Export].
Now enter in your order number and change the order type accordingly depending on whether it is for parts, clothing, urgent etc.
Press [Start] to export to EDI.

Harley-Davidson

To run this report, click [Reports] on the toolbar and then [HDE Net Order File Export].
You are now presented with a number of text fields to fill in. Your mailbox code should be filled out automatically. Now enter the current time, order type and order number.
Press [Start] to export to EDI.

Moto Guzzi

To run this report, click [Reports] on the toolbar and then [Moto Guzzi EDI Export].
Now enter in your order number and change the order type accordingly depending on whether it is for parts, clothing, urgent etc.
Press [Start] to export to EDI.

Piaggio

To run this report, click [Reports] on the toolbar and then [Piaggio EDI Export].
Now enter in your order number and change the order type as relevant.
Press [Start] to export to EDI.