Processing a Purchase Order

Summary

This article explains how to process an purchase order. This will include printing and receiving the order.

Printing the Purchase Order

Go to " Purchase Ordering Add/Edit/Process Purch. Orders".

• Enter the supplier account code, or search for the supplier.
• Select the order to process.
• Press <F7> to go to the order items.
• Press <A> to tag all the items in the list.
• Press <F3> to print the order.

Receiving the Purchase Order

Go to " Purchase Ordering Add/Edit/Process Purch. Orders".

• Enter the supplier account code, or search for the supplier.
• Select the order to process.
• Press <F7> to go to the order items.
• Press <T> to tag the items received in the list. Make sure you check that the price, quantity and part number are correct.

Note: If you have only received part of what you ordered of an item, you deal with this in the following manner: Split the order line by moving the cursor onto the line in question, and pressing <Shift+F7>. Enter the amount that you are receiving into stock. Press <Esc> and <Accept>. The system creates two lines on the Purchase Order for the same Stock Code. Tag the line with quantity you want to receive as above.

• Press <F4> to receive the lines on the order.
• Press <Enter> on the "Tagged Items Found" window.
• Press the [Receive] button and enter the supplier 'Delivery Note' or 'Invoice number', if there is no Delivery Note.
• The system will print a Goods Received Note, which should be stapled to the supplier paperwork from which you have booked in the goods. This should then go to the accounts department.

See Also

• Placing Purchase Orders Electronically

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Keywords AND Misspellings

Purchase orders, printing a purchase order