How do I credit a unit purchase invoice?

Summary

The following article explains how to credit a vehicle purchase invoice.

More Information

There are 3 stages to crediting a vehicle purchase invoice, these have to be done in the correct order laid out below to complete the credit.

PLEASE NOTE: This can only be done for vehicles purchased direct from someone i.e. not ones purchased as part exchange on a vehicle deal. These should be credited using the Vehicle Credits option.

Stage 1 - Checking the Invoice Centres & values

Go to " Unit Sales Add or Edit Vehicles".

• Find the vehicle that requires a credit by using <Ctrl+F1> to search. (Make a note of the vehicle stock number for later use).
• Click on the [Purchase] Tab.
• Make a note of the 'Invoice Number' to use later.
• Click on the "Supplier" Account Code field (Make a note of this for later use).
• Press <S+F10> to get into the Supplier details
• Press <S+F7> to get into the Supplier History Screen
• Find the Invoice number you made a note of earlier and press <S+F2>
• Look at the "Centre" field and make a note of the centre here and the nett, vat and total fields.

PLEASE NOTE: If this field says '0 - Multiple Centres' then press <F2> to see the values of the centres....Make a note of these as they will be needed at the next stage.

Stage 2 - Posting the Purchase Credit

This stage is usually done by the accounts or admin department (Though it can be done by anyone with access to the Purchase Ledger). This is why making a note the correct details in the previous stage is important.

Go to " Accounts\Systems Purchase Ledger Purchase ledger Postings".

• Post a either a single or multiple centre credit postings in the usual way using the Details from the previous stage

For more help on posting single or multiple centre purchase ledger postings click Here or Here

Stage 3 - Clearing the Vehicle Purchase Information from the Vehicle

Go back to Go to " Unit Sales Add or Edit Vehicles".

• Find the vehicle that requires a credit by using <Ctrl+F1> to search
• Click on the [Purchase] Tab.
• You will need to clear out the information in the following Fields

• • 'Supplier.'
  • 'Purchase date.'
  • 'Invoice number.'
  • 'Cheque/comment.'
  • 'Purchase date.'
  • 'Purchase amount.'

Once these fields are cleared and the changes accepted the vehicle can be used again for a purchase with the correct details.

See also

• How to I Purchase a vehicle from a Customer?
• How do I refund a vehicle deposit?
• How do I Credit a Vehicle?
• Posting Purchase Invoices
• How do I Make a Purchase Ledger Posting with Multiple Centres?

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Keywords AND Misspellings

CREDIT, CREDITING, VEHICLE, VEHICLES, SALE, INVOICE, REVERSE, SELL, SALES, BIKE, BIKES, CAR, CARS, VAN, VANS, MOTORHOME, MOTORHOMES, MOTOR, HOME, HOMES, CARAVAN, CARAVANS, MOTORCYCLE, MOTORCYCLES PURCHASE