How do I create a workshop estimate?

Summary

This article explains how to create an estimate in the workshop system.

More Information

Estimates can be used for more than one purpose. They can be used for insurance jobs, pricing jobs for customers or holding a parts list for later use.

Depending on your system preferences, Estimates may be referred to as Quotations. For the purposes of this article they may be taken to be interchangeable.

• Go to " Workshop Management Workshop Diary".
• Either search for a job using <Ctrl+F1> and click [Edit] or click [Add] to Create a new job.
• To create an estimate, press <Shift+F6> or select the [Estimate] tab.
• This will take you to the [Estimate] tab where items to appear on any estimate to be raised for the job will appear.
• Add the Parts & Labour for which you want to estimate.
• When you have added all the items, press <Esc>.
• You should now see the list of items that you have added.

All the items that you have added to the estimate WILL NOT adjust the stock quantities!

Review Estimate

• Review the list of parts and labour. If any items need adjusting, press <Down Arrow> to the relevant line.
• Press <F5> or [Edit] to edit that item.
• Press <F10> or [Remove] to delete the item from the estimate.

Printing the Estimate

• Press <F7> or click the [Invoice].
• This will then take you to the "Document Control" screen, which shows the value of the estimate.
• Press <F7> again to print the estimate.
• At the "Vehicle Information" screen, enter the dates if necessary and then press <Esc>, and then click [Accept]. This will now send the estimate to the printer.
• Click [Accept].

Turning the Estimate into a Invoice

When you want to turn the estimate into an invoice, use the following process.

• Load up the workshop job using <Ctrl+F1> and click [Edit].
• Load up the estimate, by pressing <S+F6> or selecting the [Estimate] tab.
• If you wish you may tag only selected items to copy over from the estimate into an invoice.
• Press <F3> or [Availability] to check stock levels and transfer your selected estimate items across to invoice. This will get the system to check the stock levels of the items for which you have estimated, and any items not in stock may be ordered.
• You will see the items in green (usually) if they are available and red if they need to be ordered. Press [Done] to exit, then accept the displayed selections.
• A prompt will appear asking "Do you want to update pricing information?"
  • Click [No] to copy the job items as they appeared on the last Estimate/Quote issued for this job or click [Yes] to update the retail, cost and discount information.

The system defaults to 'No', as prices given on a estimate are usually held for a period after being issued.

All that is left to be done is for the Workshop job to be completed by a technician and then invoiced as normal.

See also

• Creating Workshop Jobs
• How do I print a job card?
• How do I add more description to a Workshop Job?
• How do I Create a Standard Workshop job?
• How do I add Parts to a Workshop Job?
• How do I add Labour to a Workshop Job?
• How do I Order Parts for a Workshop Job?
• How do I Create a Insurance Workshop Job?

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Keywords AND Misspellings

Estimate, Workshop, Quote, Copying, Invoice, Jobcard, Complete, Jobs, Estimating