How do I add a payroll leaver?

Details

You will need to make sure that you have paid the employee everything that you owe them up to the end of the last period for which you are going to pay them.

Before you do anything else, you must close this period.

If you leave the period open and show the employee as left, the cumulative totals for the employee will be that last week short. This will upset the P45 information and your end of year returns.

Method

Once you have run off all your reports and closed the period :

Go into "Payroll" -> "Payroll Parameters/Maintenance" -> "Payroll Parameters" -> "Enter Payroll Leavers".

• Type the employee code of the employee that is leaving. Remember that you can search for employees from here.
• Type in the leaving date.
• If you have P45 stationery to go through your printer, load it now if you want the system to print the P45, and press <F7> when you are ready.
• If you wish to fill in the P45 manually, press <Shift+F7> to print a P45 summary from which you can fill in the P45.

Come back out of the Parameters options, and the employee will have disappeared from the list shown in Run Payroll for the next period.

Should you have "jumped the gun" and made them leave too early, re-trace your steps as above, and press <Ctrl+F2> to blank out the leaving date. You must then press <Shift+F7> to set the date, but this will re-activate the employee. Process them as necessary and then repeat the process at the correct time.

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Keywords AND Misspellings

payroll leaver, p45