How do I create an internal account?

Summary

This article explains how to create an internal charging account.

More Information

• Go to " Sales Ledger Customer File Maintenance Add or Edit Customers".
• At "Search on:", type the word 'Internal' and press <F6> to create a new account.

Complete all relevant information on the properties tabs as described below.

Details

• Enter a name for the account e.g. Internal Sales - PDI or Workshop Consumables.

Invoicing

• At "Centre Modifier" select 'Internal' from the drop down menu.
  • Click [OK] at the warning displayed on screen.

You will need to make sure that your system is configured to "Auto Create New Centres" as well as having the "Account Modifier Offset" enabled. To do this you will need to: Go to " Reports & Settings Maintenance Options System Administrator Platinum Settings" and search for 'Nominal Centre Modification'. Make sure that "Auto create new centres:" is set to 'Y'. Make sure that "Account modifier offset:" is not set to '0'. Please Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page if you require assistance.

• Select the "V.A.T. rate" for 'Exempt' from the drop down menu.
• At "Payment Centre" press <Ctrl+F1> to search for a suitable nominal centre.
  • Click [List]. Locate a suitable internal code e.g. '36501 - W/Shop Dept Internal Costs'.
  • Click [Choose].

If a suitable code does not exist, contact your Accounts Department and ask that they create one for you.

• Set "Cash Sale" to 'Yes'. Invoices should be marked as paid immediately. The payment method will default to the "Payment Centre" as set in the previous step.

This creates the cost to the business for the items charged to the internal account.

• Set the "Internal" flag to 'Yes'. Transactions to internal accounts are considered "Outside the Scope" for V.A.T. purposes and will not appear on your VAT100 report.

Groups/Analysis

• Type 'INT' into the "Group" field. This will aid you for reporting purposes.

Stock

You may wish to charge all Stock sold to this Internal Account at cost, although this is not considered to be good business practice.

If you want to charge at cost :

• Click the [Stock] tab.
• Press <Shift+F5>.
  • If the screen displays 'G INT' you will see the pricing that is automatically applied to the account based on the account group (as set in the previous step).
  • If you get the message "No Matching Items Found", click [OK] and then click [Add].}}.
• At "Stock" change 'Group' to 'All'.
• At "Pricing method" change 'Sales price' to 'Cost price'.
• Leave the "Markup" at '0'.
• Make sure the pricing method is set to 'First in first out'.
• Click [Done] and [Accept].

Units

If accessories sold to this account should create expense records against the unit set the "Unit Sales?" flag to 'Yes'.

This usually only applies to accounts to which PDI and Preparation unit costs are charged.

• Click [Done] and [Accept].

Workshop

If workshop jobs charged to this account should post an expense record against the unit set the "Log VS expenses?" flag to 'Yes'.

This usually only applies to accounts to which PDI and Preparation unit costs are charged.

• Click [Done] and [Accept].

See also

• Creating workshop jobs
• How do I create a workshop warranty job?
• How do I create a warranty account?
• How do I account for internal items?

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Keywords AND Misspellings

creating, warranty, accounts, acc, int, internal, cost, cost price, pricing

Tags

SL01