How do I Spread a Purchase Invoice?
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Contents
Summary
The following article explains how you post a purchase ledger invoice that requires posting over a range of accounting periods.
More Information
Occasionally, you may have an invoice that needs to be posted across a number of months, e.g. a rates invoice. The following article shows how you post the invoice and spread the nominal postings over a period of months.
- Go to " Purchase Ledger Purchase Ledger Payments"
- Post on the purchase invoice in the usual manner.
- When you get to the "Amount Details:" section, on the "Spread inv." field, select 'Yes'.
- In the "Centre:" field, enter the relevant payment centre for the posting or press <Ctrl-F1> to search for it.
- Click <Done> and <Accept>.
 | You are now presented with a nominal postings spread window, and from here you have a number of postings options. |
Spreading the invoice over twelve months
- Pressing <Alt-F5> will allocate the total invoice amount over a twelve month period from the date of the original posting.
- Pressing <Esc> and <Accept> will perform the posting.
| If you need to change the control account, pressing <F7> will enable you to do so. |
Spreading the invoice over certain periods
- You can tag specific periods you wish to post the invoice across by pressing <F5> against the relevant period, using the cursor keys to navigate the periods.
- Once you have tagged the required periods, pressing <F2> will spread the total invoice amount across the tags.
- Pressing <Esc> and <Accept> will perform the posting.
| If you need to change the control account, pressing <F7> will enable you to do so. |
See Also
