Summary
If you make a mistake when posting a transaction in the purchase ledger you may post an adjustment to correct it.
More Information
- Go into " Sales Ledger\Purchase Ledger Maintenance Options Adjustments".
- At "Customer/Supplier:", enter the code for the Customer or Supplier account.
- Press <Enter> to list all transactions.
- Find the transaction to correct and make sure the arrow is pointing at it.
- Press [A] to Adjust.
- Enter the date for the adjustment.
| You may enter the date of the original transaction or enter the 1st of the next month you will be producing accounts for. A transaction posted back into a closed period will be pulled into the next period for you. If the VAT period has been closed it will be pulled into your next VAT return for you. |
- Enter a comment, e.g. 'Correction' (max 15 characters).
- Press <Enter> to move to the "Nett Amount" field.
| If the transaction is an opening balance see this article. |
- Enter the amount to adjust by, entering the minus sign if this is a negative adjustment.
| Take care to post the adjustment the correct way round. See the examples below for assistance. |
| If a £500 Invoice should have been a £400 Invoice, you would enter -100.00 as the value to adjust by. Press <F3> to calculate the vat on the correction. |
| If a £500 Invoice should have been a £550 Invoice, you would enter 50.00 as the value to adjust by. Press <F3> to calculate the vat on the correction. |
| If a £10 Invoice should have been a Zero Rated invoice instead of at Standard Rate vat, you would enter -10.00 as the value to adjust by. <F3> to calculate the vat on the correction. Move down to the "Zero Rate" line and enter 10.00 as the 'Nett Amount'. |
- The "Centre" will display the centre allocated to the transaction.
- If the posting contained multiple centres move down to the 'Centre' field.
- Press <F2>.
- Enter the "Centre" you are adjusting values for.
- Enter the nett amount. You can see the "Unallocated" amount at the bottom of the screen. If this is negative your 'Amount' should also be negative.
- Click [Close] when "Unallocated" shows '0.00'.
- Press <Esc> and [Accept] to save the adjustment.
See also
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correct, correction, incorrect, adjust, adjustment, reverse, reversal, amend
