How do I reprint a P45?
From Catalyst
Summary
This article will explain how you can reprint the P45 details for an Employee.
More Information
In order to reprint the P45 details for an employee you will need to know the date that the employee left and why they are requesting a copy of their P45.
 | This option can only be used to print onto pre-printed forms. These must be ordered from HMRC. |
Then you will need to:
- Go to " Payroll Maintenance Options Add or Edit Employees".
- Type in the "Employee:" code.
- Press <Enter>.
- Press <Shift+F7>.
- Type in <P45> on the "Report : S".
- Press <Arrow Key Up> until you get to "Frequency".
- Type in the payroll frequency for the employee which will be one of the following:
- 'M'onthly.
- 'W'eekly.
- 'F'ortnightly.
- '4' Weekly.
- Press <Enter>.
- On "Payroll Tax Year:" enter the payroll year that the employee left.
 | Remember this will be the year when the payroll started. i.e. If the employee left before April 2013 in the 2012/13 payroll year you would enter '2012'. |
- Press <Enter>.
- On "Payroll Period:" enter the 'Payroll Period' in which the employee left.
- Press <F2> to run the report.
- Select :
- Either 'L'aser if your P45's are on single sheets of A4 paper and are printed on a Laser or Inkjet printer.
- Or 'C'ontinuous if your P45's are on tractor feed paper and are printed on a dot matrix printer.
- Click [Start] to produce the P45.
| You must NEVER issue a duplicate P45, so only do this if you're certain that the employee wasn't given the original P45 that you printed. |
 | Make sure you remember which part to give to the employee:
|
See also
- How do I run a payroll period?
- How do I enter a Payroll leaver?
- How do I close a payroll period?
- How do I Deal with the Death of an Employee?
- How do I deal with redundancy in the payroll?
- How do I reverse a payroll leaver?
