What does nominal review show me?

Summary

Nominal Ledger Nominal Review is a very useful option to allow you to view all Nominal Transactions.

More Information

From here you can

• View Manual and Automatic Journals.
• View Current and Historic data.
• Preview items waiting to be updated from the Sales Ledger and Purchase Ledger .
• Print lists of transactions, balances and individual journals.

The instructions below explain how to use each of the fields displayed when you enter Nominal Review. You do not have to fill them all in.

Go to " Nominal Ledger Nominal Review".

• At "Centre from" enter the first centre to look at or press <Ctrl+F1> to search for a centre.
• At "Centre to" enter the last centre to look at or press <Ctrl+F1> to search for a centre.
• You may leave these fields blank to look at all Nominal Centres.
• To look at a specific Journal or range of Journals enter the numbers in "Journal from" and "to".
• At "Date from" and "to" enter the date range to use. The figures displayed will show an [Opening Balance] up to the "Date from" to allow you to see a [Cumulative Balance].
• "Filter on" is used to track down a transaction e.g. to search for journals relating to a specific vehicle, you could enter the vehicle Stock Number here. This is an in depth search so may take awhile to return results.
• "Profit and loss cleardown?" should be set to 'No'.

When the Profit & Loss Audit Trail and Cleardown is run at a Year end an internal posting is made to return the P&L Centre balance to zero. To get a running total for a Profit & Loss Centre you should ignore these postings.

• "Include historic?" should be set to 'Yes'. This ensures you will see the correct balances for all centres.
• "Include current?" should be set to 'Yes'.
• Sales Ledger and Purchase Ledger transactions which have not yet been updated to the Nominal will not be visible in Nominal Review unless "Include preview?" is set to 'Yes'.
• Click [Search] or press <F2> to view the results.

Viewing Transactions for a range of Centres

Centres will be listed on screen and will show :

• An [Opening Balance] up to the "Date from".
• A [Period Total] for the Date range entered.
• The [Nominal Balance] shows the value posted directly to/updated to the Nominal Ledger for the period.
• Any Sales Ledger and Purchase Ledger transactions which have not yet been updated to the Nominal are shown in the next two columns e.g. Invoices, Credits and Payments to/from Customers and Suppliers.
• The [Preview Bal.] adds/deducts the balances in the Sales Ledger and Purchase Ledger columns to the Nominal Ledger balance.
• Select a Centre and click [Choose] to view the transactions that make up the balances shown.

Viewing Transactions for a specific Centre

The first line will show the "Opening Balance" up to the "Date from".

• The colour of each transaction indicates whether it is:

'Historic'

An transaction which has been fully processed.

'Fixed'

A transaction which cannot be edited e.g. it is an automatic posting by the system, it has been fully processed or it has been reconciled.

'Editable'

A journal which can be edited.

'Preview'

An transaction which is in the Sales Ledger or Purchase Ledger waiting to be updated to the Nominal Ledger as part of the month end procedure.

Move across a line to view information about the transaction. Depending on the modules you are using you may see a Vehicle Stock Number, Workshop Job Number, Stock Code, Order Number etc.

• Depending on the transaction type you may be able to click [Document], [View] or [Re-Print].
• Click [View] to see the Journal Entry for a posting. This shows you the double entry behind a transaction.