Difference between revisions of "Scanning and Importing PODs into Platinum"
From Catalyst
| Line 12: | Line 12: | ||
*'''3.''' Organize your POD’s putting the relevant ticket header page first before the following POD pages. | *'''3.''' Organize your POD’s putting the relevant ticket header page first before the following POD pages. | ||
*'''4.''' Move to the scanning PC (if not already there) and Open Docscan pro | *'''4.''' Move to the scanning PC (if not already there) and Open Docscan pro | ||
| − | *'''5.''' Using the browse box on the left make sure the INBOX folder is selected for the relevant SXCO folder. | + | *'''5.''' Using the browse box on the left make sure the '''INBOX''' folder is selected for the relevant SXCO folder. |
*'''6.''' Load scanner with your organized POD’s. | *'''6.''' Load scanner with your organized POD’s. | ||
| − | *'''7.''' Press this button at the top of Docscan or press F9 to start the scan process. | + | *'''7.''' Press this button at the top of Docscan or press {{Button|F9}} to start the scan process. |
*'''8.''' Here you will get a scanning options screen from here make sure there is a tick in “Use Template” and select either '''"Platinum COLOR A4"''' and click {{Button|scan}}. | *'''8.''' Here you will get a scanning options screen from here make sure there is a tick in “Use Template” and select either '''"Platinum COLOR A4"''' and click {{Button|scan}}. | ||
*'''9.''' Once this is complete your INBOX should be full of .Tif files that have names referring to ticket numbers – read from the barcodes on the Header pages, if these barcodes have not been read correctly (can happen of the header page has not be read correctly (for example if the header page has been put in the scanner the wrong way round) you will find the file name with be the date of the scan rather than the ticket Number and will have to be scanned again. Once you have checked for this exit Docscan | *'''9.''' Once this is complete your INBOX should be full of .Tif files that have names referring to ticket numbers – read from the barcodes on the Header pages, if these barcodes have not been read correctly (can happen of the header page has not be read correctly (for example if the header page has been put in the scanner the wrong way round) you will find the file name with be the date of the scan rather than the ticket Number and will have to be scanned again. Once you have checked for this exit Docscan | ||
*'''10.''' Select '''“Logistics Management”''' -> '''“Maintenance options”''' -> '''“Bulk import of Scanned Documents”''' | *'''10.''' Select '''“Logistics Management”''' -> '''“Maintenance options”''' -> '''“Bulk import of Scanned Documents”''' | ||
| − | *'''11.''' A timer will appear and after '''1 minute''' the prompt should change and you will see all the docs stored in the INBOX appear – this is moving them to the relevant location and applying them to the relevant tickets for viewing in Platinum. | + | *'''11.''' A timer will appear and after '''1 minute''' the prompt should change and you will see all the docs stored in the '''INBOX''' appear – this is moving them to the relevant location and applying them to the relevant tickets for viewing in Platinum. |
| − | *'''12.''' Any images that are Left in the | + | *'''12.''' Any images that are Left in the '''INBOX''' folder will image that do not have a file name that relates to a valid ticket number and this should be investigated and steps '''7''' to '''12''' should be repeated. |
== See also == | == See also == | ||
Revision as of 09:38, 13 October 2009
 |
This article or section is under review. Be aware: Content may change as the document is reviewed. |
Summary
The following article explains the Scanning and Bulk importing of POD's to Platinum.
Details
The procedure for importing POD’s into Platinum is as follows:
- 1. Go to "Logistics Management” -> “Planning screen”
Bring up a date that includes a ticket you need to scan POD’s for or this can be done from the actual ticket entry screen either while the ticket is being produced or after via the planning screen
- 2. Arrow downs to the correct Ticket and Press [F9] to print the ticket header page and repeat for all the tickets you have POD’s for
- 3. Organize your POD’s putting the relevant ticket header page first before the following POD pages.
- 4. Move to the scanning PC (if not already there) and Open Docscan pro
- 5. Using the browse box on the left make sure the INBOX folder is selected for the relevant SXCO folder.
- 6. Load scanner with your organized POD’s.
- 7. Press this button at the top of Docscan or press [F9] to start the scan process.
- 8. Here you will get a scanning options screen from here make sure there is a tick in “Use Template” and select either "Platinum COLOR A4" and click [scan].
- 9. Once this is complete your INBOX should be full of .Tif files that have names referring to ticket numbers – read from the barcodes on the Header pages, if these barcodes have not been read correctly (can happen of the header page has not be read correctly (for example if the header page has been put in the scanner the wrong way round) you will find the file name with be the date of the scan rather than the ticket Number and will have to be scanned again. Once you have checked for this exit Docscan
- 10. Select “Logistics Management” -> “Maintenance options” -> “Bulk import of Scanned Documents”
- 11. A timer will appear and after 1 minute the prompt should change and you will see all the docs stored in the INBOX appear – this is moving them to the relevant location and applying them to the relevant tickets for viewing in Platinum.
- 12. Any images that are Left in the INBOX folder will image that do not have a file name that relates to a valid ticket number and this should be investigated and steps 7 to 12 should be repeated.
See also
