Difference between revisions of "How do I create an internal account?"

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{{Review}}
 
{{Review}}
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== Summary ==
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This article explains how to create an internal charging account.
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== More Information ==
 
== More Information ==
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Go to "Accounts" -> "Sales Ledger" -> "Customer File Maintenance" -> "Add or Edit Customers", and for {{DataPrompt|Search on:}}, type the word {{DataValue|Internal}} and press {{KeyPress|F6}} to [[Creating a New Customer/Supplier|create a new account]].
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* Go to "Accounts" -> "{{SL}}" -> "Customer File Maintenance" -> "Add or Edit Customers".
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* At {{DataPrompt|Search on:}}, type the word {{DataValue|Internal}} and press {{KeyPress|F6}} to [[Creating a New Customer/Supplier|create a new account]].
  
 
=== Details ===
 
=== Details ===
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*Fill out all the relevant contact details for the internal account.
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* Fill out all the relevant contact details for the internal account.
  
 
=== Invoicing ===
 
=== Invoicing ===
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*Click the {{KeyPress|Invoicing}} tab.
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* Click the {{Button|Invoicing}} tab.
  
 
;{{DataPrompt|Centre Modifier}}
 
;{{DataPrompt|Centre Modifier}}
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;{{DataPrompt|Payment Centre:}}
 
;{{DataPrompt|Payment Centre:}}
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:Get the cursor in the Ledger Centre field and press {{KeyPress|C-F1}} to bring up a search box, and then type {{DataValue|internal}} and press {{KeyPress|Enter}}.  Select the relevant centre for the internal account in question.  If one doesn't exist, contact your Accounts Department and ask that they create one for you.
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:Get the cursor in the Payment Centre field and press {{KeyPress|C-F1}} to bring up a search box, and then type {{DataValue|internal}} and press {{KeyPress|Enter}}.  Select the relevant centre for the internal account in question.  If one doesn't exist, contact your Accounts Department and ask that they create one for you.
  
 
;{{DataPrompt|Cash Sale:}}
 
;{{DataPrompt|Cash Sale:}}
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:Set this {{DataValue|Yes}}, Invoices are paid off immediately to the internal account specified in the above step
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:Set this {{DataValue|Yes}}. Invoices should be paid off immediately to the internal account specified in the above step.
  
 
;{{DataPrompt|Internal:}}
 
;{{DataPrompt|Internal:}}
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=== Groups/Analysis ===
 
=== Groups/Analysis ===
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*Click {{KeyPress|Groups/Analysis}} tab.
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* Click {{Button|Groups/Analysis}} tab.
  
 
;{{DataPrompt|Group:}}
 
;{{DataPrompt|Group:}}
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=== Stock ===
 
=== Stock ===
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You may wish to charge all Stock sold to this Internal Account at cost, if so:
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You may wish to charge all Stock sold to this Internal Account at cost, although this is not considered to be good business practice.
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*Click the {{KeyPress|Stock}} tab.
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If you want to charge at cost :
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*Press {{KeyPress|F5}} - This brings up an Account Pricing Matrix
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* Click the {{Button|Stock}} tab.
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* Press {{KeyPress|F5}} - This brings up the Account Pricing Matrix.
  
 
;{{DataPrompt|Pricing method:}}
 
;{{DataPrompt|Pricing method:}}

Revision as of 19:58, 24 July 2009

 This article or section is under review.
Be aware: Content may change as the document is reviewed.

Summary

This article explains how to create an internal charging account.

More Information

  • Go to "Accounts" -> "Sales Ledger" -> "Customer File Maintenance" -> "Add or Edit Customers".
  • At "Search on:", type the word 'Internal' and press <F6> to create a new account.

Details

  • Fill out all the relevant contact details for the internal account.

Invoicing

  • Click the [Invoicing] tab.
"Centre Modifier"
Type 'I' and then press <Enter>and then press <Enter> on the warning message that is displayed.
"V.A.T. rate:"
Set to the Exempt Rate set for your system.
"Payment Centre:"
Get the cursor in the Payment Centre field and press <Ctrl+F1> to bring up a search box, and then type 'internal' and press <Enter>. Select the relevant centre for the internal account in question. If one doesn't exist, contact your Accounts Department and ask that they create one for you.
"Cash Sale:"
Set this 'Yes'. Invoices should be paid off immediately to the internal account specified in the above step.
"Internal:"
Set this to 'Yes' (Transactions to internal accounts are considered "Outside the Scope" for V.A.T. purposes and will not appear on your VAT100 report).

Groups/Analysis

  • Click [Groups/Analysis] tab.
"Group:"
Type 'INT'. Once again, this will aid you for reporting purposes.

Stock

You may wish to charge all Stock sold to this Internal Account at cost, although this is not considered to be good business practice. If you want to charge at cost :

  • Click the [Stock] tab.
  • Press <F5> - This brings up the Account Pricing Matrix.
"Pricing method:"
Set this to 'C' for Cost.
"Std. Average or Fifo:"
Enter 'F' for 'Fifo'.
  • Press <Esc> to exit.

See also


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