Difference between revisions of "Payroll end of year"

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== Introduction ==
 
== Introduction ==
−
Please read through this guide now as there are certain procedures you need to follow sooner rather than later:
+
Please read through this guide now so you are aware of the processes to follow at the end of the tax year.
−
* Order P60 stationery from the Inland Revenue.
 
−
* Install a ''Pre-Year End'' Software Update on Platinum.
 
−
 
 
−
== Prior to the Year End ==
 
−
 
 
−
=== Order P60 Stationery from the Inland Revenue ===
 
−
* If you have a laser or inkjet printer :
 
−
:{{Red|P60 (SingleSheet/Shortened) (2019-2020) - Certificate of Pay. For manual completion or with a Laser Printer.}}
 
−
 
 
−
* If you have a dot matrix printer using continuous paper :
 
−
:{{Red|P60(Continuous)(2019-2020) - Certificate of Pay. For use with a Continuous Printer.}}
 
−
 
 
−
Click [http://www.hmrc.gov.uk/payerti/forms-updates/forms-publications/onlineorder.htm here] for a direct link to the HMRC Online Employer Online
 
−
Order form.
 
−
 
 
−
{{Note|iconsize=small|text=The Inland Revenue advise it will take at least 7 days for delivery.}}
 
  
 
=== Update your Platinum system ===
 
=== Update your Platinum system ===
−
''Before'' printing your P60's you will need to run a Platinum Software update. This ensures your system has the current P60 layout and any amendments to the way information is submitted for the year end. This will be available from Monday 2nd March 2020.
+
{{Information|text=A Platinum Software update containing updates to the 2020/2021 year end reports, including the ability to print P60's directly from Platinum will be ready for download from '''TBC'''.}}
  
−
{{Warning|text=This is ''not'' the update that will move you into the new tax year.}}
+
{{Warning|text=This is '''not''' the update that will move you into the new tax year.}}
  
 
* Click [[Downloading a Platinum update|here]] for instructions on downloading and running the update.
 
* Click [[Downloading a Platinum update|here]] for instructions on downloading and running the update.
  
−
== Last Payroll Period ==
+
== Complete Your Final Payroll Period ==
−
Complete your final payroll period for 2019-2020 and file your FPS as normal.
+
Complete and close your final payroll period for 2020-2021 and file your FPS as normal.
  
−
{{Information|text=Week 53? - If you intend to pay your employees on Saturday 4th or Sunday 5th April 2020 and you pay on a Weekly basis then you will be in the position to run a Week 53. Process and close this period as usual before submitting the year end information.}}
+
If you '''do not need to run a Week 53''' please ignore this period. '''DO NOT''' close it. If you are unsure please contact HMRC to enquire if you need to run a week 53.
  
−
If you do not need to run a Week 53 please ignore this period. '''DO NOT''' close it. If you are unsure please contact HMRC to enquire if you need to run a week 53.
+
{{Information|text=Week 53? - If you intend to pay your employees on Monday 5th of April 2021 and you pay on a Weekly basis then you will be in the position to run a Week 53. Process and close this period as usual before submitting the year end information.}}
  
−
{{Warning|title=WARNING|text=If there is some reason why you cannot file your FPS on or before the pay date for your final period, please note this MUST be submitted BEFORE 20th APRIL 2020 as HMRC do not accept 2019-20 FPS filings after this date.}}
+
{{Warning|title=WARNING|text=If there is some reason why you cannot file your FPS on or before the pay date for your final period, please note this MUST be submitted BEFORE 20th APRIL 2021 as HMRC do not accept 2020-21 FPS filings after this date.}}
  
−
== Final Reports ==
+
== Produce Year End Reports ==
 
* Print a P11 for each employee to keep for your records. It is worth checking the figures shown before producing your P60's in case you need to correct any errors.
 
* Print a P11 for each employee to keep for your records. It is worth checking the figures shown before producing your P60's in case you need to correct any errors.
 
* Print the Employee Tax NI and Summary report to provide a check against the Tax and NI paid by each employee over the year (this used to be referred to as the P35). Your final EPS Submission replaces the P35 in sending data to HMRC.
 
* Print the Employee Tax NI and Summary report to provide a check against the Tax and NI paid by each employee over the year (this used to be referred to as the P35). Your final EPS Submission replaces the P35 in sending data to HMRC.
−
* Print Employee P60s. These must be issued to all employees still in your employment at April 5th (they must be given to the employees by 31st May 2020).
+
* Print Employee P60's. These must be issued to all employees still in your employment at April 5th (they must be given to the employees by 31st May 2021).
 +
 
 +
{{Note|title=Note|text=You may wish to print your P11 and P35 reports to PDF. We would recommend that if you do this, the files should be copied onto a memory stick or another machine for safe keeping.}}
  
 
Go to {{Menu|{{PR}}|End of Year Payroll Routines}}.
 
Go to {{Menu|{{PR}}|End of Year Payroll Routines}}.
−
 
−
{{Note|title=Note|text=For your P11 and P35 reports, you could print these to PDF instead of paper for archive purposes. We would recommend that if you do this, the files should be copied along with the backup mentioned below onto a memory stick or another machine for safe keeping.}}
 
  
 
=== P11 ===
 
=== P11 ===
−
* Make sure there is plain paper in your printer.
+
* Click {{DataValue|P11 Current Tax Year - 2021}} then click {{Button|Start}} to print. This will print a P11 for every employee who has been included in your payroll for the year. Keep these for your records.
−
* Click {{DataValue|P11 Current Tax Year - 2020}} then click {{Button|Start}} to print. This will print a P11 for every employee who has been included in your payroll for the year. Keep these for your records.
 
  
 
=== Employee Tax NI and Summary (P35 Substitute) ===
 
=== Employee Tax NI and Summary (P35 Substitute) ===
−
* Click {{DataValue|Employee Tax and NI Summary}}.
+
* Click {{DataValue|Employee Tax and NI Summary}} then click {{Button|Start}} to print.  
 
* Check the value in the {{DataValue|NIC's}} column on the Employee Tax and NI Summary agrees to the value in the {{DataValue|NI Details}} line under the {{DataValue|Total Cont'ions}} column on each employee's P11.
 
* Check the value in the {{DataValue|NIC's}} column on the Employee Tax and NI Summary agrees to the value in the {{DataValue|NI Details}} line under the {{DataValue|Total Cont'ions}} column on each employee's P11.
 
* Check the value in the {{DataValue|Income Tax}} column on the Employee Tax and NI Summary agrees to the right hand value in the {{DataValue|PAY Details}}{{DataValue|This Employment}} on each employee's P11.
 
* Check the value in the {{DataValue|Income Tax}} column on the Employee Tax and NI Summary agrees to the right hand value in the {{DataValue|PAY Details}}{{DataValue|This Employment}} on each employee's P11.
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=== P60 Forms ===
 
=== P60 Forms ===
−
Load the P60 stationery into your printer.
+
* Click {{DataValue|P60 End of Year Cert. - '''2021'''}}.
−
* Click {{DataValue|P60 End of Year Cert. - '''2020'''}}.
+
* Press {{KeyPress|F2}}.
−
* Press {{KeyPress|F1}} to select the first employee on record and press {{KeyPress|ENTER}}.
+
* Distribute these to all employees still in your employment at the end of the tax year. ''Do not'' send them to any employees who have left your employment.
−
* Press {{KeyPress|F1}} twice to select the second employee on record.
 
  
−
* If you have a '''Laser/Inkjet Printer'''
+
{{Information|text=When you are happy with the reports you have produced above, you may move into the new tax year.}}
−
** Set {{DataPrompt|Windows Printing}} to {{DataValue|Yes}} and enter {{DataValue|3}} for the {{DataPrompt|Left Adjustment}} and {{DataValue|20}} for the {{DataPrompt|Top Adjustment}}.
 
  
−
{{Tip|text=All printers are slightly different so you may need to adjust these numbers to suit your printer e.g. set the {DataPrompt|Top Adjustment}} to {{DataValue|16}} if it prints too far down the page.}}
+
{{Warning|text=If you have multiple companies, please ensure you have carried out the above processes on '''ALL'' companies before following the steps to move into the new tax year.}}
  
−
* If you have a '''Dot Matrix Printer'''
+
== Moving into the New Tax Year 2021/2022 ==
−
** Make sure the top of the printer head lines up with the top of the paper.
+
{{Information|text=A Platinum Software update containing the changes for the tax year 2021/2022 will be ready for download from '''TBC'''.}}
−
** Set the {{DataPrompt|Form Length (Lines)}} to  {{DataValue|66}} and the {{DataPrompt|Windows Printing}} to {{DataValue|No}}.
 
  
−
* Click {{Button|Start}} to print.
+
* Take a [[Setting up the Platinum backup program|backup]] of your system. We suggest you label it '''"PAYROLL YEAR END 2020/2021''' and set it aside from your usual backup - {{SupportContact}} if you need further assistance.
−
* From this test print, check that you have correctly lined up the paper in your printer.
 
−
* If so click {{DataValue|P60 End of Year Cert. - '''2020'''}} report again. Leave the employee fields blank to print for all elevant employees.
 
−
* Click {{Button|Start}} to print.
 
−
* Distribute these to all employees still in your employment at the end of the tax year. ''Do not'' send them to any employees who have left your employment.
 
−
 
 
−
{{Information|text=When you are happy with the reports you have produced above, you may move into the new tax year.}}
 
−
 
 
−
== Moving into the New Tax Year 2020/2021 ==
 
−
{{Information|text=A Platinum Software update containing the changes for the tax year 2020/2021 will be ready for download from Monday 16th March 2020.}}
 
  
−
* Take a [[Setting up the Platinum backup program|backup]] of your system.  We suggest you label it '''"PAYROLL YEAR END 2019/2020''' and set it aside from your usual backup - {{SupportContact}} if you need further assistance.
 
  
 
* Run a Platinum Update to move the payroll into the new tax year, this is done as follows:
 
* Run a Platinum Update to move the payroll into the new tax year, this is done as follows:
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** Choose {{Button|No}} at the first screen that says {{DataPrompt|Welcome to the Platinum Setup Wizard}}.
 
** Choose {{Button|No}} at the first screen that says {{DataPrompt|Welcome to the Platinum Setup Wizard}}.
−
* On the list of options, click {{DataPrompt|Move Payroll on to the '''2020-2021''' Tax Year}} - a tick will appear in the little box.
+
* On the list of options, click {{DataPrompt|Move Payroll on to the '''2021-2022''' Tax Year}} - a tick will appear in the little box.
  
 
{{Warning|text=It is NOT possible to roll back into the previous year so please ensure you have produced all the required reports before moving in to the new tax year.}}
 
{{Warning|text=It is NOT possible to roll back into the previous year so please ensure you have produced all the required reports before moving in to the new tax year.}}
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* Read the warning box that appears and click {{Button|Yes}} or {{Button|No}} as appropriate ({{Button|No}} will abort the update).
 
* Read the warning box that appears and click {{Button|Yes}} or {{Button|No}} as appropriate ({{Button|No}} will abort the update).
  
−
{{Warning|text=If you haven't printed all your year end reports choose {{Button|No}} to cancel the update. Go into those companies and finish the year end.}}
+
{{Warning|text=If you have not printed all your year end reports choose {{Button|No}} to cancel the update. Return  those companies and finish the year end.}}
  
 
Once you confirm the update, your system will be moved forward into the new payroll tax year. This will also install any changes to the Statutory Pay and National Insurance Bands as per HMRC guidance.
 
Once you confirm the update, your system will be moved forward into the new payroll tax year. This will also install any changes to the Statutory Pay and National Insurance Bands as per HMRC guidance.
  
−
{{Note|text=This WILL NOT alter your employee's tax codes. You must carry out this change manually: see below.}}
+
{{Note|text=This WILL NOT alter your employee's tax codes. You must carry out this change manually, see below.}}
  
 
=== Altering Employee Tax Codes ===
 
=== Altering Employee Tax Codes ===
−
Once you have moved your year forward, you will need to update your employee tax codes.
+
Once you have moved your year forward, you will need to update your employee tax codes. You should also ensure that you change the {{DataPrompt|Week1/Month1}} to {{DataValue|No}} on any applicable employees unless instructed otherwise by HMRC.
  
 
See [[How do I change a tax code?]].
 
See [[How do I change a tax code?]].
  
 
=== Increasing Automatic Enrolment Contributions ===
 
=== Increasing Automatic Enrolment Contributions ===
−
There are no planned increases to Automatic Enrolment Contributions for 2020/2021.
+
There have been no announced increases to Automatic Enrolment Contributions for 2021/2022 at this time.
  
 
== Send the Final EPS to HMRC ==
 
== Send the Final EPS to HMRC ==
−
You may carry out this process before or after you have moved into the new tax year. You must have closed your final payroll period for the tax year.
+
The EPS ''must'' be submitted by 20th April 2021. (previously this was 19th May but this date has been removed from HMRC year end articles).
−
 
 
−
The EPS ''must'' be submitted by 20th April 2020 (previously this was 19th May but this date has been removed from HMRC year end articles).
 
  
 
Go to {{Menu|{{PR}}|End of Year Payroll Routines}}.
 
Go to {{Menu|{{PR}}|End of Year Payroll Routines}}.
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* Click {{Menu|View or Submit Final 20**/** EPS}}.
 
* Click {{Menu|View or Submit Final 20**/** EPS}}.
 
* At the bottom of the box is a drop down list of periods.
 
* At the bottom of the box is a drop down list of periods.
−
* Select {{Menu|2019/2020 Final Submission for the year}}.
+
* Select {{Menu|2020/2021 Final Submission for the year}}.
  
−
Check the values shown agree to the payments and deductions you made to HMRC for the 2019/2020 Tax Year.
+
Check the values shown agree to the payments and deductions you made to HMRC for the 2020/2021 Tax Year.
  
 
{{Note|text=You will need to calculate the total actual amount that you have paid to HMRC over the year relevant to your payroll. Do NOT just copy the figures from your P35 - check that the amounts you actually paid from your bank account agree to your reports. This allows you to check that you have included Student Loan deductions, Employment Allowance (if you are eligible) and any SMP/SAP/SPP compensation to which you may be due.}}
 
{{Note|text=You will need to calculate the total actual amount that you have paid to HMRC over the year relevant to your payroll. Do NOT just copy the figures from your P35 - check that the amounts you actually paid from your bank account agree to your reports. This allows you to check that you have included Student Loan deductions, Employment Allowance (if you are eligible) and any SMP/SAP/SPP compensation to which you may be due.}}
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The software will now start to send your return. The time it takes to send and get a response to your return is entirely down to HMRC. You will receive a message on screen telling you if your return has been successful and you will receive an email to the address you specified.
 
The software will now start to send your return. The time it takes to send and get a response to your return is entirely down to HMRC. You will receive a message on screen telling you if your return has been successful and you will receive an email to the address you specified.
  
−
If the submission appears to be taking a long time please click [https://www.gov.uk/government/collections/hm-revenue-and-customs-service-availability-and-issues here]. HMRC will post a message on their site if they are experiencing specific issues receiving submissions. If your return is taking a long time please be patient as HMRC is likely to be inundated with returns. You have until 19th May to return these figures but we would advise you don't leave it until the last minute!
+
If the submission appears to be taking a long time please click [https://www.gov.uk/government/collections/hm-revenue-and-customs-service-availability-and-issues here]. HMRC will post a message on their site if they are experiencing specific issues receiving submissions. If your return is taking a long time please be patient as HMRC is likely to be inundated with returns. You have until 20th April to return these figures but we would advise you don't leave it until the last minute!
  
 
If the return is taking a long time you may click {{Button|Stop}}. The system will carry on awaiting a reply to the submission. You may continue to use Platinum as normal whilst this is in progress.
 
If the return is taking a long time you may click {{Button|Stop}}. The system will carry on awaiting a reply to the submission. You may continue to use Platinum as normal whilst this is in progress.
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To check the status of the submission:
 
To check the status of the submission:
 
* Go to {{Menu|{{PR}}|End of Year Payroll Returns|Employer Payment Summary}}.
 
* Go to {{Menu|{{PR}}|End of Year Payroll Returns|Employer Payment Summary}}.
−
* Choose {{Menu|Check 2019/2020 EPS Status}}.
+
* Choose {{Menu|Check 2020/2021 EPS Status}}.
  
 
==== Unsuccessful Returns ====
 
==== Unsuccessful Returns ====
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;Payroll Week 53
 
;Payroll Week 53
−
:If your pay date for week 52 falls on 28th March you '''WILL''' need to run a Week 53.
+
:If your pay date for week 52 falls on 29th March you '''WILL''' need to run a Week 53.
  
 
;5th April
 
;5th April
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:Deadline for submission of final EPS
 
:Deadline for submission of final EPS
 
:Final Payment to the Inland Revenue for the Previous Tax year.
 
:Final Payment to the Inland Revenue for the Previous Tax year.
−
 
−
;11th May
 
−
:New PAYE tax thresholds for Scotland: download and run a Platinum Software Update on or after 11th May to update PAYE thresholds.
 
  
 
;31st May
 
;31st May
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=== Year End Check List ===
 
=== Year End Check List ===
−
* Order P60 Stationery from Inland Revenue.
 
 
* Download and run a Platinum Software Update.
 
* Download and run a Platinum Software Update.
 
* Complete and Close Week 52/Month 12 (or WK53 if applicable).
 
* Complete and Close Week 52/Month 12 (or WK53 if applicable).
−
* Take a backup of Platinum.
 
 
* Print all necessary reports:
 
* Print all necessary reports:
 
** P11
 
** P11
 
** P35
 
** P35
 
** P60's
 
** P60's
 +
* Take a backup of Platinum.
 
* Download a Platinum Software Update - follow steps to move into the new tax year.
 
* Download a Platinum Software Update - follow steps to move into the new tax year.
 
* Update Employee Tax Codes.
 
* Update Employee Tax Codes.
−
* Increase Pension contributions.
+
* Increase Pension contributions if applicable.
 
* File final EPS - Employer Payment Summary.
 
* File final EPS - Employer Payment Summary.
−
* Hand out P60s to all employees in your employment as at 5th April.
+
* Hand out P60's to all employees in your employment as at 5th April.
  
 
== See also ==
 
== See also ==
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* [[Troubleshooting payroll RTI submission errors]]
 
* [[Troubleshooting payroll RTI submission errors]]
  
−
{{KB_Tags|payroll, 2019-2020 end of year, end of year, year end, procedure, fps, p35, p60, p11, final period, close period, tax year, 5th april, 6th april, week 53}}
+
{{KB_Tags|payroll, 2020-2021 end of year, end of year, year end, procedure, fps, p35, p60, p11, final period, close period, tax year, 5th april, 6th april, week 53}}
 
{{KB_PR}}{{ZN_Admin}}
 
{{KB_PR}}{{ZN_Admin}}

Revision as of 20:39, 4 February 2021

Summary

This article explains what you need to do before, during and after the last period of your tax year.

Introduction

Please read through this guide now so you are aware of the processes to follow at the end of the tax year.

Update your Platinum system

A Platinum Software update containing updates to the 2020/2021 year end reports, including the ability to print P60's directly from Platinum will be ready for download from TBC.
This is not the update that will move you into the new tax year.
  • Click here for instructions on downloading and running the update.

Complete Your Final Payroll Period

Complete and close your final payroll period for 2020-2021 and file your FPS as normal.

If you do not need to run a Week 53 please ignore this period. DO NOT close it. If you are unsure please contact HMRC to enquire if you need to run a week 53.

Week 53? - If you intend to pay your employees on Monday 5th of April 2021 and you pay on a Weekly basis then you will be in the position to run a Week 53. Process and close this period as usual before submitting the year end information.
WARNING: If there is some reason why you cannot file your FPS on or before the pay date for your final period, please note this MUST be submitted BEFORE 20th APRIL 2021 as HMRC do not accept 2020-21 FPS filings after this date.

Produce Year End Reports

  • Print a P11 for each employee to keep for your records. It is worth checking the figures shown before producing your P60's in case you need to correct any errors.
  • Print the Employee Tax NI and Summary report to provide a check against the Tax and NI paid by each employee over the year (this used to be referred to as the P35). Your final EPS Submission replaces the P35 in sending data to HMRC.
  • Print Employee P60's. These must be issued to all employees still in your employment at April 5th (they must be given to the employees by 31st May 2021).
Note: You may wish to print your P11 and P35 reports to PDF. We would recommend that if you do this, the files should be copied onto a memory stick or another machine for safe keeping.

Go to " Payroll End of Year Payroll Routines".

P11

  • Click 'P11 Current Tax Year - 2021' then click [Start] to print. This will print a P11 for every employee who has been included in your payroll for the year. Keep these for your records.

Employee Tax NI and Summary (P35 Substitute)

  • Click 'Employee Tax and NI Summary' then click [Start] to print.
  • Check the value in the 'NIC's' column on the Employee Tax and NI Summary agrees to the value in the 'NI Details' line under the 'Total Cont'ions' column on each employee's P11.
  • Check the value in the 'Income Tax' column on the Employee Tax and NI Summary agrees to the right hand value in the 'PAY Details''This Employment' on each employee's P11.
  • Check the total NIC's and Tax paid on the Employee Tax and NI Summary.
  • As a final check, you can log into your gateway account and check the HMRC totals against this report to ensure that they reconcile.
Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page if you find any discrepancies at this stage and are unsure how to correct them.

P60 Forms

  • Click 'P60 End of Year Cert. - 2021'.
  • Press <F2>.
  • Distribute these to all employees still in your employment at the end of the tax year. Do not send them to any employees who have left your employment.
When you are happy with the reports you have produced above, you may move into the new tax year.
If you have multiple companies, please ensure you have carried out the above processes on 'ALL companies before following the steps to move into the new tax year.

Moving into the New Tax Year 2021/2022

A Platinum Software update containing the changes for the tax year 2021/2022 will be ready for download from TBC.
  • Take a backup of your system. We suggest you label it "PAYROLL YEAR END 2020/2021 and set it aside from your usual backup - Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page if you need further assistance.


  • Run a Platinum Update to move the payroll into the new tax year, this is done as follows:
    • Download a Platinum Update following the instructions in the article. Note the location your system saves the 'Platwin.exe' file to.
    • Find the 'Platwin.exe' file and double click it.
As you are going through the update process, please make sure you read each information/message box carefully. If in doubt choose [No] or [Cancel] to abort the update. Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page if you are unsure how to proceed at any stage of the update.
    • Choose [No] at the first screen that says "Welcome to the Platinum Setup Wizard".
  • On the list of options, click "Move Payroll on to the 2021-2022 Tax Year" - a tick will appear in the little box.
It is NOT possible to roll back into the previous year so please ensure you have produced all the required reports before moving in to the new tax year.
  • Click 'Next'.
  • Read the warning box that appears and click [Yes] or [No] as appropriate ([No] will abort the update).
If you have not printed all your year end reports choose [No] to cancel the update. Return those companies and finish the year end.

Once you confirm the update, your system will be moved forward into the new payroll tax year. This will also install any changes to the Statutory Pay and National Insurance Bands as per HMRC guidance.

This WILL NOT alter your employee's tax codes. You must carry out this change manually, see below.

Altering Employee Tax Codes

Once you have moved your year forward, you will need to update your employee tax codes. You should also ensure that you change the "Week1/Month1" to 'No' on any applicable employees unless instructed otherwise by HMRC.

See How do I change a tax code?.

Increasing Automatic Enrolment Contributions

There have been no announced increases to Automatic Enrolment Contributions for 2021/2022 at this time.

Send the Final EPS to HMRC

The EPS must be submitted by 20th April 2021. (previously this was 19th May but this date has been removed from HMRC year end articles).

Go to " Payroll End of Year Payroll Routines".

  • Click [Employer Payment Summary]
  • Click " View or Submit Final 20**/** EPS".
  • At the bottom of the box is a drop down list of periods.
  • Select " 2020/2021 Final Submission for the year".

Check the values shown agree to the payments and deductions you made to HMRC for the 2020/2021 Tax Year.

You will need to calculate the total actual amount that you have paid to HMRC over the year relevant to your payroll. Do NOT just copy the figures from your P35 - check that the amounts you actually paid from your bank account agree to your reports. This allows you to check that you have included Student Loan deductions, Employment Allowance (if you are eligible) and any SMP/SAP/SPP compensation to which you may be due.
  • Fill in the relevant amounts in the fields available to you. You may press <F11> on any field for an explanation of the information shown.
    • For most people, this will involve filling in the "NICs and Tax paid already" field based on the results of your check on payments made this year.
  • Leave any that don't apply set to £0.00.
  • Click [Next].
  • If you are taken to a [Checklist] tab, please answer the questions shown.
  • On the [Declaration] tab, please complete the required information.
  • Click [Submit] to send the final return to HMRC.

Please read the section below on submissions:

Types of Submission

When submitting you may choose to send a Test before submitting your live return.

  • Depending on which type of submission you are making, click the drop down key and choose [Live Submission] or [Test Submission].

TEST

  • You may return a test submission, which will be checked by the Inland Revenue to make sure some of the information is accurate. It will not completely verify your return but it will check details such as:
  • Whether the Employee Names, Tax Codes & NI numbers are correct and acceptable.
  • You will get a reply from this test, which will tell you if any details are inaccurate or need to be altered. If so please make the necessary changes. You may submit as many tests as you like.

If you have submitted a test return, please wait for the response to it before trying to submit your live return.

LIVE

  • Once you have sent the final live return, you will no longer be able to make any changes to the return. You must not submit more than one live return.
  • Click [Submit] to proceed.

What happens next

The software will now start to send your return. The time it takes to send and get a response to your return is entirely down to HMRC. You will receive a message on screen telling you if your return has been successful and you will receive an email to the address you specified.

If the submission appears to be taking a long time please click here. HMRC will post a message on their site if they are experiencing specific issues receiving submissions. If your return is taking a long time please be patient as HMRC is likely to be inundated with returns. You have until 20th April to return these figures but we would advise you don't leave it until the last minute!

If the return is taking a long time you may click [Stop]. The system will carry on awaiting a reply to the submission. You may continue to use Platinum as normal whilst this is in progress.

To check the status of the submission:

  • Go to " Payroll End of Year Payroll Returns Employer Payment Summary".
  • Choose " Check 2020/2021 EPS Status".

Unsuccessful Returns

If you have an unsuccessful return you will be given a response message telling you why the submission wasn't successful. Please read the message then try to resolve the problem. If you cannot resolve the problem please Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page. Once a problem has been resolved you can submit the return making sure you fill in the declaration fields again.

After a Successful Return

If after a successful return you find you need to adjust any figures you may need to complete an Earlier Year Update. Platinum cannot submit an EYU so please use the service provided by the HMRC website.

If a P60 figure for an employee was £100.13 and should have been £10.13 your amendment would be £90.00.

If you experience any problems please Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page for help with Platinum Payroll or contact HMRC for advice on incorrect figures and submitting an EYU.

Key Dates & Year End Check List

Key & Useful Dates

Payroll Week 53
If your pay date for week 52 falls on 29th March you WILL need to run a Week 53.
5th April
End of current Tax Year.
6th April
Start of next Tax Year.
Amendment of Employee Tax Codes.
20th April
Deadline for submission of final FPS
Deadline for submission of final EPS
Final Payment to the Inland Revenue for the Previous Tax year.
31st May
P60 forms must be given to employees by this date.
6th July
Deadline for P11D's to be submitted to the Inland Revenue.

Year End Check List

  • Download and run a Platinum Software Update.
  • Complete and Close Week 52/Month 12 (or WK53 if applicable).
  • Print all necessary reports:
    • P11
    • P35
    • P60's
  • Take a backup of Platinum.
  • Download a Platinum Software Update - follow steps to move into the new tax year.
  • Update Employee Tax Codes.
  • Increase Pension contributions if applicable.
  • File final EPS - Employer Payment Summary.
  • Hand out P60's to all employees in your employment as at 5th April.

See also


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payroll, 2020-2021 end of year, end of year, year end, procedure, fps, p35, p60, p11, final period, close period, tax year, 5th april, 6th april, week 53
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