Difference between revisions of "How do I edit a nominal journal?"
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Occasionally you may wish to edit a journal e.g. to amend an incorrect date, value or centre. This is possible as long as it has not been through any of the [[How to process a month end|month end audit options]]. | Occasionally you may wish to edit a journal e.g. to amend an incorrect date, value or centre. This is possible as long as it has not been through any of the [[How to process a month end|month end audit options]]. | ||
| − | {{Note|text=Internal Journals cannot be edited e.g. for Stock Movements or Sales/Purchase transactions updated to the {{NL}}.}} | + | {{Note|text=Internal Journals cannot be edited e.g. for Stock Movements or Sales/Purchase transactions updated to the {{NL}}.}} |
=== Editing a Journal === | === Editing a Journal === | ||
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* Find the journal to edit by entering enough relevant information using the fields described below: | * Find the journal to edit by entering enough relevant information using the fields described below: | ||
** Enter one of the Nominal Centres on the journal in the {{DataPrompt|Centre from:}} and {{DataPrompt|Centre to:}} fields. You may press {{KeyPress|C-F1}} to search for a centre. | ** Enter one of the Nominal Centres on the journal in the {{DataPrompt|Centre from:}} and {{DataPrompt|Centre to:}} fields. You may press {{KeyPress|C-F1}} to search for a centre. | ||
| − | ** Enter the Journal Number in the {{DataPrompt|Journal from:}} and {{DataPrompt|Journal to:}} fields. | + | ** Enter the Journal Number in the {{DataPrompt|Journal from:}} and {{DataPrompt|Journal to:}} fields. |
| − | ** Enter the Date of the journal in the {{DataPrompt|Date from:}} and {{DataPrompt|Date to:}} fields. | + | ** Enter the Date of the journal in the {{DataPrompt|Date from:}} and {{DataPrompt|Date to:}} fields. |
** If you want to search by the comment you left on the journal entry e.g. Bank Transfer, enter the text to search for in the {{DataPrompt|Filter on:}} box. | ** If you want to search by the comment you left on the journal entry e.g. Bank Transfer, enter the text to search for in the {{DataPrompt|Filter on:}} box. | ||
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* To save the changes click {{Button|Done}} and {{Button|Accept}}. | * To save the changes click {{Button|Done}} and {{Button|Accept}}. | ||
| − | + | == See also == | |
| − | == See also == | ||
* [[Posting Journals]] | * [[Posting Journals]] | ||
* [[The Banking Journal]] | * [[The Banking Journal]] | ||
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* [[How to process a month end]] | * [[How to process a month end]] | ||
| − | + | {{KB_Tags|nominal journals, posting, edit journal, amend journal, amending, adjusting, editing}} | |
| − | + | {{KB_NL}} | |
| − | |||
Revision as of 06:31, 22 December 2018
Summary
This article describes how to edit a Journal Entry.
More Information
Occasionally you may wish to edit a journal e.g. to amend an incorrect date, value or centre. This is possible as long as it has not been through any of the month end audit options.
 | Internal Journals cannot be edited e.g. for Stock Movements or Sales/Purchase transactions updated to the Nominal Ledger. |
Editing a Journal
Go to " Accounts\Systems Nominal Ledger Nominal Review".
- Find the journal to edit by entering enough relevant information using the fields described below:
- Enter one of the Nominal Centres on the journal in the "Centre from:" and "Centre to:" fields. You may press <Ctrl+F1> to search for a centre.
- Enter the Journal Number in the "Journal from:" and "Journal to:" fields.
- Enter the Date of the journal in the "Date from:" and "Date to:" fields.
- If you want to search by the comment you left on the journal entry e.g. Bank Transfer, enter the text to search for in the "Filter on:" box.
- Click [Search] to find the journal.
- Depending on your search criteria you should see a list of possible journals grouped by Nominal Centre. Select the item from the list and click [Choose].
- Any journals matching your search criteria for the chosen centre will be listed on screen.
| On the right of your screen is a Key. Any journals which are Editable will be highlighted the colour shown in this key. |
- Select the Journal and click [Edit].
- You will be able to amend the Date, Centre, Amount and Comment. The total of the journal must return to Zero.
- To add a new line click <F6>.
- To delete a line click <F10>.
- To save the changes click [Done] and [Accept].
See also
- Posting Journals
- The Banking Journal
- Posting Cashbook entries
- What should I consider at month end?
- How to process a month end
