Difference between revisions of "How do I adjust an account opening balance?"
From Catalyst
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* Go into {{Menu|Systems\Accounts|{{SL}}\{{PL}}|Maintenance Options|Adjustments}}. | * Go into {{Menu|Systems\Accounts|{{SL}}\{{PL}}|Maintenance Options|Adjustments}}. | ||
* At {{DataPrompt|Customer/Supplier:}}, enter the [[Do I have to remember all these Account Codes?|code]] for the Customer or Supplier to whom the Opening Balance relates. | * At {{DataPrompt|Customer/Supplier:}}, enter the [[Do I have to remember all these Account Codes?|code]] for the Customer or Supplier to whom the Opening Balance relates. | ||
| − | * Press {{KeyPress| | + | * Press {{KeyPress|ENTER}} to list all transactions. |
* Find the Opening Balance transaction and make sure the arrow is pointing at it. | * Find the Opening Balance transaction and make sure the arrow is pointing at it. | ||
* Press {{Button|A}} to Adjust. | * Press {{Button|A}} to Adjust. | ||
| − | * Enter the date for the adjustment. | + | * Enter the date for the adjustment. |
{{Note|text=If this is a late adjustment and you have already closed the month to which it relates, post it with a date of the 1st of the next month you are going to close.}} | {{Note|text=If this is a late adjustment and you have already closed the month to which it relates, post it with a date of the 1st of the next month you are going to close.}} | ||
* Enter a comment, e.g. {{DataValue|CORRECTION}} (max 15 characters). | * Enter a comment, e.g. {{DataValue|CORRECTION}} (max 15 characters). | ||
| − | * Press {{KeyPress| | + | * Press {{KeyPress|ENTER}} to move to the {{DataPrompt|Total Amount}} field. |
* Enter the amount to adjust by, entering the minus sign if this is a negative adjustment. | * Enter the amount to adjust by, entering the minus sign if this is a negative adjustment. | ||
{{Warning|text=Take care to post the adjustment the correct way round. See the examples below for assistance.}} | {{Warning|text=Take care to post the adjustment the correct way round. See the examples below for assistance.}} | ||
| − | {{Example|text=If a £500 Invoice Opening Balance should have been a £400 Invoice Opening Balance, you would enter -100.00 as the value to adjust by.}} | + | {{Example|text=If a £500 Invoice Opening Balance should have been a £400 Invoice Opening Balance, you would enter -100.00 as the value to adjust by.}} |
{{Example|text=If a £500 Invoice Opening Balance should have been a £400 Credit Opening Balance, you would enter -900.00 as the value to adjust by.}} | {{Example|text=If a £500 Invoice Opening Balance should have been a £400 Credit Opening Balance, you would enter -900.00 as the value to adjust by.}} | ||
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* The {{DataPrompt|Centre}} should be {{DataValue|Z995 - Profit to Date}}. | * The {{DataPrompt|Centre}} should be {{DataValue|Z995 - Profit to Date}}. | ||
| − | * Press {{KeyPress| | + | * Press {{KeyPress|ESC}} and {{Button|Accept}} to save the adjustment. |
== See also == | == See also == | ||
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* [[Posting Purchase Invoices]] | * [[Posting Purchase Invoices]] | ||
| − | {{KB_Tags| | + | {{KB_Tags|opening balance, correct, correction, incorrect, adjust, adjustment, reverse, reversal, opening balances}} |
| − | {{ | + | {{KB_PL}}{{KB_SL}}{{ZN_Accounts}} |
Revision as of 12:15, 21 December 2018
Summary
When setting up your Platinum system, you may wish to enter an Opening Balance for each of your Customers and Suppliers. If you make a mistake, you can correct it by posting an adjustment.
More Information
- Go into " Systems\Accounts Sales Ledger\Purchase Ledger Maintenance Options Adjustments".
- At "Customer/Supplier:", enter the code for the Customer or Supplier to whom the Opening Balance relates.
- Press <Enter> to list all transactions.
- Find the Opening Balance transaction and make sure the arrow is pointing at it.
- Press [A] to Adjust.
- Enter the date for the adjustment.
 | If this is a late adjustment and you have already closed the month to which it relates, post it with a date of the 1st of the next month you are going to close. |
- Enter a comment, e.g. 'CORRECTION' (max 15 characters).
- Press <Enter> to move to the "Total Amount" field.
- Enter the amount to adjust by, entering the minus sign if this is a negative adjustment.
 | Take care to post the adjustment the correct way round. See the examples below for assistance. |
 | If a £500 Invoice Opening Balance should have been a £400 Invoice Opening Balance, you would enter -100.00 as the value to adjust by. |
| If a £500 Invoice Opening Balance should have been a £400 Credit Opening Balance, you would enter -900.00 as the value to adjust by. |
| If a £100 Credit Opening Balance should have been a £300 Invoice Opening Balance, you would enter 400.00 as the value to adjust by. |
- The "Centre" should be 'Z995 - Profit to Date'.
- Press <Esc> and [Accept] to save the adjustment.
See also
