Difference between revisions of "What does nominal review show me?"
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* Any {{SL}} and {{PL}} transactions which have not yet been updated to the Nominal are shown in the next two columns e.g. Invoices, Credits and Payments to/from Customers and Suppliers. | * Any {{SL}} and {{PL}} transactions which have not yet been updated to the Nominal are shown in the next two columns e.g. Invoices, Credits and Payments to/from Customers and Suppliers. | ||
* The {{Tab|Preview Bal.}} adds/deducts the balances in the {{SL}} and {{PL}} columns to the {{NL}} balance. | * The {{Tab|Preview Bal.}} adds/deducts the balances in the {{SL}} and {{PL}} columns to the {{NL}} balance. | ||
| + | * Select a Centre and click {{Button|Choose}} to [[What does Nominal Review Show Me?#Viewing Transactions for a specific Centre|view the transactions]] that make up the balances shown. | ||
| + | |||
| + | === Viewing Transactions for a specific Centre === | ||
| + | The first line will show the {{DataPrompt|Opening Balance}} up to the {{DataPrompt|Date from}}. | ||
| + | * The colour of each transaction indicates whether it is: | ||
| + | ** {{DataValue|Historic}} - An transaction which has been [[How do I Process a Year end?|fully processed.]] | ||
| + | ** {{DataValue|Fixed}} - A journal which has been posted by the system so cannot be edited. | ||
| + | ** {{DataValue|Editable}} - A journal which can be edited. | ||
| + | ** {{DataValue|Preview}} - An transaction which is in the {{SL}} or {{PL}} waiting to be updated to the {{NL}} as part of the [[How to process a month end|month end procedure.]] | ||
Revision as of 13:09, 10 September 2015
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This article or section is under development. Be aware: Content will change as the document progresses. |
Contents
Summary
Nominal Ledger Nominal Review is a very useful option to allow you to view all Nominal Transactions.
More Information
From here you can
- View Manual and Automatic Journals
- View Current and Historic data
- Preview items waiting to be updated from the Sales Ledger and Purchase Ledger
- Print lists of transactions, balances and individual journals
 | The instructions below explain how to use each of the fields displayed when you enter Nominal Review. You do not have to fill them all in. |
Go to " Nominal Ledger Nominal Review".
- At "Centre from" enter the first centre to look at or press <C+F1> to search for a centre.
- At "Centre to" enter the last centre to look at or press <C+F1> to search for a centre.
- You may leave these fields blank to look at all Nominal Centres.
- To look at a specific Journal or range of Journals enter the numbers in "Journal from" and "to".
- At "Date from" and "to" enter the date range to use. The figures displayed will show an [Opening Balance] up to the "Date from" to allow you to see a [Cumulative Balance].
- "Filter on" is used to track down a transaction e.g. to search for journals relating to a specific vehicle, you could enter the vehicle Stock Number here. This is an in depth search so may take awhile to return results.
- "Profit and loss cleardown?" should be set to 'No'.
 | When the Profit & Loss Audit Trail and Cleardown is run at a Year end an internal posting is made to return the P&L Centre balance to zero. To get a running total for a Profit & Loss Centre you should ignore these postings. |
- "Include historic?" should be set to 'Yes'. This ensures you will see the correct balances for all centres.
- "Include current?" should be set to 'Yes'.
- Sales Ledger and Purchase Ledger transactions which have not yet been updated to the Nominal will not be visible in Nominal Review unless "Include preview?" is set to 'Yes'.
- Click [Search] or press <F2> to view the results.
Viewing Transactions for a range of Centres
Centres will be listed on screen and will show :
- An [Opening Balance] up to the "Date from".
- A [Period Total] for the Date range entered.
- The [Nominal Balance] shows the value posted directly to/updated to the Nominal Ledger for the period.
- Any Sales Ledger and Purchase Ledger transactions which have not yet been updated to the Nominal are shown in the next two columns e.g. Invoices, Credits and Payments to/from Customers and Suppliers.
- The [Preview Bal.] adds/deducts the balances in the Sales Ledger and Purchase Ledger columns to the Nominal Ledger balance.
- Select a Centre and click [Choose] to view the transactions that make up the balances shown.
Viewing Transactions for a specific Centre
The first line will show the "Opening Balance" up to the "Date from".
- The colour of each transaction indicates whether it is:
- 'Historic' - An transaction which has been fully processed.
- 'Fixed' - A journal which has been posted by the system so cannot be edited.
- 'Editable' - A journal which can be edited.
- 'Preview' - An transaction which is in the Sales Ledger or Purchase Ledger waiting to be updated to the Nominal Ledger as part of the month end procedure.
