Difference between revisions of "How do I post vehicle costings?"
From Catalyst
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== Summary == | == Summary == | ||
The following article explains how to enter a new cost against your vehicles or trailers in vehicle costings. | The following article explains how to enter a new cost against your vehicles or trailers in vehicle costings. | ||
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Go into {{Menu|Vehicle Costings|Vehicle Cost Amendments|Enter New Costs}}. | Go into {{Menu|Vehicle Costings|Vehicle Cost Amendments|Enter New Costs}}. | ||
*At {{DataPrompt|Vehicle From}} and {{DataPrompt|To}}, enter the vehicle\trailer or range of vehicles\trailers against which you want to enter the cost and press {{KeyPress|Enter}}. | *At {{DataPrompt|Vehicle From}} and {{DataPrompt|To}}, enter the vehicle\trailer or range of vehicles\trailers against which you want to enter the cost and press {{KeyPress|Enter}}. | ||
| − | {{Tip|iconsize=small|title=Tip|text=If you press {{KeyPress|F5}} you will see the words {{DataValue|Trailers Excluded}} in the top right of the screen | + | {{Tip|iconsize=small|title=Tip|text=If you press {{KeyPress|F5}} you will see the words {{DataValue|Trailers Excluded}} in the top right of the screen change to {{DataValue|Trailers Included}}. You can use this to include or exclude your trailers when going through your vehicles.}} |
| − | * | + | *At {{DataPrompt|Date}}, enter the date for the cost This usually comes from a supplied document, e.g. an invoice or receipt. |
{{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|Enter}} will automatically bring up today's date.}} | {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|Enter}} will automatically bring up today's date.}} | ||
| − | * | + | *At {{DataPrompt|Cost Category}}, enter a code that relates to what the cost is for, e.g. FUE = Fuel for a Diesel Receipt. {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|C+F1}} and then {{KeyPress|Enter}} will show you a list of all the current Cost Category codes.}} |
| − | {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|C+F1}} and then {{KeyPress|Enter}} will show you a list of all the current Cost | + | *Enter the amount of the cost in the {{DataPrompt|Cost Amount}} and then press {{KeyPress|Enter}} to go to the next field. |
| − | * | + | *Finally if required enter any notes in the {{DataPrompt|Notes}} field that relate to the cost in question, e.g. Jun FUEL Inv No: 123456. |
| − | *Finally if required enter any notes in the {{DataPrompt|Notes}} that relate to the cost in question e.g. Jun FUEL Inv No: 123456. | ||
{{Tip|iconsize=small|title=Tip|text= These notes help any reporting done later to be even clearer and more useful.}} | {{Tip|iconsize=small|title=Tip|text= These notes help any reporting done later to be even clearer and more useful.}} | ||
| − | *Once you have entered all the required information press {{KeyPress|Esc}} click {{Button|Accept}} to save the cost. | + | *Once you have entered all the required information, press {{KeyPress|Esc}} and click {{Button|Accept}} to save the cost. |
== Additional Information == | == Additional Information == | ||
| − | If the cost being entered is a Fuel cost you will get some extra fields for {{DataPrompt|Quantity of Fuel}} and {{DataPrompt|Vehicle's Distance}}. These fields can be edited to account for the measurement of volume and distance required, i.e. Fuel | + | If the cost being entered is a Fuel cost, you will get some extra fields for {{DataPrompt|Quantity of Fuel}} and {{DataPrompt|Vehicle's Distance}}. These fields can be edited to account for the measurement of volume and distance required, i.e. Fuel can show {{DataPrompt|Gallons}} or {{DataPrompt|Litres}} and Distance can be set to {{DataPrompt|Miles}} or {{DataPrompt|Kilometres}}. |
== See also == | == See also == | ||
Revision as of 09:48, 5 January 2011
Summary
The following article explains how to enter a new cost against your vehicles or trailers in vehicle costings.
More Information
Go into " Vehicle Costings Vehicle Cost Amendments Enter New Costs".
- At "Vehicle From" and "To", enter the vehicle\trailer or range of vehicles\trailers against which you want to enter the cost and press <Enter>.
 | Tip: If you press <F5> you will see the words 'Trailers Excluded' in the top right of the screen change to 'Trailers Included'. You can use this to include or exclude your trailers when going through your vehicles. |
- At "Date", enter the date for the cost This usually comes from a supplied document, e.g. an invoice or receipt.
| Tip: Pressing <Enter> will automatically bring up today's date. |
- At "Cost Category", enter a code that relates to what the cost is for, e.g. FUE = Fuel for a Diesel Receipt.
Tip: Pressing <C+F1> and then <Enter> will show you a list of all the current Cost Category codes. - Enter the amount of the cost in the "Cost Amount" and then press <Enter> to go to the next field.
- Finally if required enter any notes in the "Notes" field that relate to the cost in question, e.g. Jun FUEL Inv No: 123456.
| Tip: These notes help any reporting done later to be even clearer and more useful. |
- Once you have entered all the required information, press <Esc> and click [Accept] to save the cost.
Additional Information
If the cost being entered is a Fuel cost, you will get some extra fields for "Quantity of Fuel" and "Vehicle's Distance". These fields can be edited to account for the measurement of volume and distance required, i.e. Fuel can show "Gallons" or "Litres" and Distance can be set to "Miles" or "Kilometres".
See also
