Difference between revisions of "How do I post vehicle costings?"
From Catalyst
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Go into {{Menu|Vehicle Costings|Vehicle Cost Amendments|Enter New Costs}}. | Go into {{Menu|Vehicle Costings|Vehicle Cost Amendments|Enter New Costs}}. | ||
*At {{DataPrompt|Vehicle From}} and {{DataPrompt|To}}, enter the vehicle\trailer or range of vehicles\trailers against which you want to enter the cost and press {{KeyPress|Enter}}. | *At {{DataPrompt|Vehicle From}} and {{DataPrompt|To}}, enter the vehicle\trailer or range of vehicles\trailers against which you want to enter the cost and press {{KeyPress|Enter}}. | ||
| − | {{Tip|iconsize=small|title=Tip|text=If you press {{KeyPress|F5}} you will see the {{DataValue|Trailers Excluded}} in the top right of the screen will change to {{DataValue|Trailers Included}}. You can use this to include or omit you trailers when going through your vehicles.}} | + | {{Tip|iconsize=small|title=Tip|text=If you press {{KeyPress|F5}} you will see the words {{DataValue|Trailers Excluded}} in the top right of the screen will change to {{DataValue|Trailers Included}}. You can use this to include or omit you trailers when going through your vehicles.}} |
| − | *Next in the {{DataPrompt|Date}} enter the date for the cost (This usually comes from a supplied document e.g. An invoice. | + | *Next in the {{DataPrompt|Date}} enter the date for the cost (This usually comes from a supplied document e.g. An invoice or receipt. |
| − | {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|Enter}} will automatically bring up | + | {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|Enter}} will automatically bring up today's date.}} |
| − | *In the {{DataPrompt|Cost | + | *In the {{DataPrompt|Cost Category}} enter a code that relates to what the cost is for e.g. FUE = Fuel for a Diesel Receipt. Then press {{KeyPress|Enter}}. |
| − | {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|C+F1}} and then {{KeyPress|Enter}} will show you a list of all the current Cost | + | {{Tip|iconsize=small|title=Tip|text=Pressing {{KeyPress|C+F1}} and then {{KeyPress|Enter}} will show you a list of all the current Cost category codes.}} |
| − | *Next enter the amount of the cost in the {{DataPrompt|Cost Amount}} | + | *Next enter the amount of the cost in the {{DataPrompt|Cost Amount}} and then press {{KeyPress|Enter}} to got to the next field. |
*Finally if required enter any notes in the {{DataPrompt|Notes}} that relate to the cost in question e.g. Jun FUEL Inv No: 123456. | *Finally if required enter any notes in the {{DataPrompt|Notes}} that relate to the cost in question e.g. Jun FUEL Inv No: 123456. | ||
{{Tip|iconsize=small|title=Tip|text= These notes help any reporting done later to be even clearer and more useful.}} | {{Tip|iconsize=small|title=Tip|text= These notes help any reporting done later to be even clearer and more useful.}} | ||
Revision as of 14:09, 4 January 2011
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This article or section is under review. Be aware: Content may change as the document is reviewed. |
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This article or section is under development. Be aware: Content will change as the document progresses. |
Summary
The following article explains how to enter a new cost against your vehicles or trailers in vehicle costings.
More Information
Go into " Vehicle Costings Vehicle Cost Amendments Enter New Costs".
- At "Vehicle From" and "To", enter the vehicle\trailer or range of vehicles\trailers against which you want to enter the cost and press <Enter>.
 | Tip: If you press <F5> you will see the words 'Trailers Excluded' in the top right of the screen will change to 'Trailers Included'. You can use this to include or omit you trailers when going through your vehicles. |
- Next in the "Date" enter the date for the cost (This usually comes from a supplied document e.g. An invoice or receipt.
| Tip: Pressing <Enter> will automatically bring up today's date. |
- In the "Cost Category" enter a code that relates to what the cost is for e.g. FUE = Fuel for a Diesel Receipt. Then press <Enter>.
| Tip: Pressing <C+F1> and then <Enter> will show you a list of all the current Cost category codes. |
- Next enter the amount of the cost in the "Cost Amount" and then press <Enter> to got to the next field.
- Finally if required enter any notes in the "Notes" that relate to the cost in question e.g. Jun FUEL Inv No: 123456.
| Tip: These notes help any reporting done later to be even clearer and more useful. |
- Once you have entered all the required information press <Esc> click [Accept] to save the cost.
Additional Information
If the cost being entered is a Fuel cost you will get some extra fields for "Quantity of Fuel" and "Vehicle's Distance". These fields can be edited to account for the measurement of volume and distance required, i.e. Fuel and show Gallons or Litres and distance can be set to Miles or Kilometres.
See also
