Difference between revisions of "How do I deal with credit charges?"
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== Summary == | == Summary == | ||
| − | This article will explain how Platinum can be configured to | + | This article will explain how Platinum can be configured to apply credit charges automatically to invoices. These charges can be configured for individual customers and systems or set as a system default for all customers. |
== Enabling Credit Charges == | == Enabling Credit Charges == | ||
| − | + | Go to {{Menu|Systems|{{RP}}|Maintenance Options|System Administrator|Add or Edit Credit Charge Option}}. | |
| − | This will take you to the Credit Charge Parameters | + | * This will take you to the Credit Charge Parameters. |
| − | Changing this setting will | + | * For credit charges to apply you will need to set the {{DataPrompt|Credit charges}} to {{DataValue|Y}}. |
| + | * Changing this setting will enable credit charges and add a {{Tab|Credit charges}} tab to every {{SL}} Account. | ||
== How Charges will be Applied == | == How Charges will be Applied == | ||
There are two ways that charges can be applied. | There are two ways that charges can be applied. | ||
| − | * To apply charges to all customers at the same rate | + | * To apply charges to all customers at the same rate, set the {{DataPrompt|Default}} to {{DataValue|System}}. |
| − | * To apply charges | + | * To apply charges differently to each customer, set the {{DataPrompt|Default}} to {{DataValue|No}}. |
== Accounts Settings == | == Accounts Settings == | ||
| − | We need to enter a {{DataValue|Profit and Loss}} centre and a {{DataValue|Sales centre}} | + | We need to enter a {{DataValue|Profit and Loss}} centre and a {{DataValue|Sales centre}} to allow the system to accrue and account for the charges automatically. |
| − | * At the {{DataPrompt|Profit and | + | * At the {{DataPrompt|Profit and Loss}}, enter your credit charge {{DataValue|Profit and loss}} nominal centre code for the charges. If you don't already have one then create a new [[How do I Create a Nominal Code?|centre]]. |
| − | * At the {{DataPrompt|Sales centre:}} enter the {{DataValue|Sales Centre}} number for the charges | + | * At the {{DataPrompt|Sales centre:}}, enter the {{DataValue|Sales Centre}} number for the charges. If you don't already have one, create a [[How do I Create a Sales or Purchase Centre?|centre]]. |
== Platinum Modules == | == Platinum Modules == | ||
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== Setting the Parameters for Each Module == | == Setting the Parameters for Each Module == | ||
| − | {{Note|These | + | {{Note|These settings are the same in the Credit Charge Parameters as they are against a Customer record.}} |
| − | * To turn the Charge on for a Module change {{DataPrompt|Charge}} to {{DataValue|Y}} | + | * To turn the Charge on for a Module, change {{DataPrompt|Charge}} to {{DataValue|Y}} |
| − | * At the {{DataPrompt|% Charge}} enter the percentage you want to charge. | + | * At the {{DataPrompt|% Charge}}, enter the percentage you want to charge. |
| − | * At the {{DataPrompt|Gross/Nett}} set this to how you want the Charge applied either to the {{DataValue|Nett}} value of the invoice or the {{DataValue|Gross}} value of the invoice. | + | * At the {{DataPrompt|Gross/Nett}}, set this to how you want the Charge applied either to the {{DataValue|Nett}} value of the invoice or to the {{DataValue|Gross}} value of the invoice. |
| − | * At the {{DataPrompt|Period}} set the period after which you want the charge to apply | + | * At the {{DataPrompt|Period}}, set the period after which you want the charge to apply. This can be either Days, Weeks or Month End and this will be set in the {{DataPrompt|Increments}} parameter. |
| − | * At the {{DataPrompt|Increments}} choose between {{DataValue|Days}}, {{DataValue|Months}} or {{DataValue|Month End}}. | + | * At the {{DataPrompt|Increments}}, choose between {{DataValue|Days}}, {{DataValue|Months}} or {{DataValue|Month End}}. |
| − | * At the {{DataPrompt|Recurring}} set this to {{DataValue|No}} if you only want the charge to be applied once or to {{DataValue|Yes}} if you want | + | * At the {{DataPrompt|Recurring}}, set this to {{DataValue|No}} if you only want the charge to be applied once or to {{DataValue|Yes}} if you want the charge to be applied on a recurring basis. If set to {{DataValue|Yes}}, then this will use the parameters that you set in {{DataPrompt|Period}} and {{DataPrompt|Increment}} to decide when the charge will be applied next. |
| − | * At {{DataPrompt|Interest}} you can choose {{DataValue|Simple}} | + | * At {{DataPrompt|Interest}}, you can choose {{DataValue|Simple}} which will calculate the recurring interest on the original value of the invoice, or {{DataValue|Compound}} which will calculate the recurring interest on the original value plus the unpaid credit charges. |
{{Note|You may need to have your document formats changed so that they will show the charges. Please {{SupportContact}}}} | {{Note|You may need to have your document formats changed so that they will show the charges. Please {{SupportContact}}}} | ||
| + | |||
| + | == See also == | ||
{{KB_Tags|Credit, charge, charges, credit charges,}}{{KB_SL}} {{KB_PL}}{{ZN_Accounts}} | {{KB_Tags|Credit, charge, charges, credit charges,}}{{KB_SL}} {{KB_PL}}{{ZN_Accounts}} | ||
Revision as of 17:43, 27 March 2015
Contents
Summary
This article will explain how Platinum can be configured to apply credit charges automatically to invoices. These charges can be configured for individual customers and systems or set as a system default for all customers.
Enabling Credit Charges
Go to " Systems Reports & Settings Maintenance Options System Administrator Add or Edit Credit Charge Option".
- This will take you to the Credit Charge Parameters.
- For credit charges to apply you will need to set the "Credit charges" to 'Y'.
- Changing this setting will enable credit charges and add a [Credit charges] tab to every Sales Ledger Account.
How Charges will be Applied
There are two ways that charges can be applied.
- To apply charges to all customers at the same rate, set the "Default" to 'System'.
- To apply charges differently to each customer, set the "Default" to 'No'.
Accounts Settings
We need to enter a 'Profit and Loss' centre and a 'Sales centre' to allow the system to accrue and account for the charges automatically.
- At the "Profit and Loss", enter your credit charge 'Profit and loss' nominal centre code for the charges. If you don't already have one then create a new centre.
- At the "Sales centre:", enter the 'Sales Centre' number for the charges. If you don't already have one, create a centre.
Platinum Modules
There is a section for each Module of Platinum.
- 'SL " Sales Ledger"'
- 'SO " Sales Ordering"'
- 'ST " Stock Control"' This will apply to " Point of Sale"and" Invoicing & Customer Orders".
- 'VS " Vehicle Sales"'
- 'WS " Workshop Management"'
Setting the Parameters for Each Module
 | These settings are the same in the Credit Charge Parameters as they are against a Customer record. |
- To turn the Charge on for a Module, change "Charge" to 'Y'
- At the "% Charge", enter the percentage you want to charge.
- At the "Gross/Nett", set this to how you want the Charge applied either to the 'Nett' value of the invoice or to the 'Gross' value of the invoice.
- At the "Period", set the period after which you want the charge to apply. This can be either Days, Weeks or Month End and this will be set in the "Increments" parameter.
- At the "Increments", choose between 'Days', 'Months' or 'Month End'.
- At the "Recurring", set this to 'No' if you only want the charge to be applied once or to 'Yes' if you want the charge to be applied on a recurring basis. If set to 'Yes', then this will use the parameters that you set in "Period" and "Increment" to decide when the charge will be applied next.
- At "Interest", you can choose 'Simple' which will calculate the recurring interest on the original value of the invoice, or 'Compound' which will calculate the recurring interest on the original value plus the unpaid credit charges.
| You may need to have your document formats changed so that they will show the charges. Please Contact your Platinum dealer or our support team on 0116 230 1500 or by using our website support contact page |
See also
