Difference between revisions of "How do I reprint a P45?"
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== Summary == | == Summary == | ||
This article will explain how you can reprint the P45 details for an Employee. | This article will explain how you can reprint the P45 details for an Employee. | ||
== More Information == | == More Information == | ||
| − | In order to reprint the P45 details for an employee you will need to know | + | In order to reprint the P45 details for an employee you will need to know the date that the employee left and why they are requesting a copy of their P45. |
| − | * Go to {{Menu| | + | Then you will need to: |
| + | * Go to {{Menu|{{PR}}|Payroll Parameters/Maintenance|Employee Amendments}}. | ||
* Type in the {{DataPrompt|Employee :}} code. | * Type in the {{DataPrompt|Employee :}} code. | ||
* Press {{KeyPress|Enter}}. | * Press {{KeyPress|Enter}}. | ||
| Line 11: | Line 11: | ||
* Type in {{KeyPress|P45}} on the {{DataPrompt|Report : S}}. | * Type in {{KeyPress|P45}} on the {{DataPrompt|Report : S}}. | ||
* Press {{KeyPress|Arrow Key Up}} until you get to {{DataPrompt|Frequency}}. | * Press {{KeyPress|Arrow Key Up}} until you get to {{DataPrompt|Frequency}}. | ||
| − | * Type in the payroll frequency for the employee | + | * Type in the payroll frequency for the employee which will be one of the following: |
**{{DataValue|M}}onthly. | **{{DataValue|M}}onthly. | ||
**{{DataValue|W}}eekly. | **{{DataValue|W}}eekly. | ||
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* On {{DataPrompt|Payroll Tax Year :}} enter the payroll year that the employee left. {{Note|iconsize=small|title=Remember|text=This will be the year when the payroll started. ''i.e. If the employee left before April 2013 in the 2012/13 payroll year you would enter {{DataValue|2012}}.''}} | * On {{DataPrompt|Payroll Tax Year :}} enter the payroll year that the employee left. {{Note|iconsize=small|title=Remember|text=This will be the year when the payroll started. ''i.e. If the employee left before April 2013 in the 2012/13 payroll year you would enter {{DataValue|2012}}.''}} | ||
* Press {{KeyPress|Enter}}. | * Press {{KeyPress|Enter}}. | ||
| − | * On {{DataPrompt|Payroll Period :}} enter the {{DataValue|Payroll Period}} which the employee left | + | * On {{DataPrompt|Payroll Period :}} enter the {{DataValue|Payroll Period}} in which the employee left. |
* Press {{KeyPress|F2}} to run the report. | * Press {{KeyPress|F2}} to run the report. | ||
| − | * Select | + | * Select : |
| − | ** {{DataValue|L}}aser if your P45's are on single sheets of A4 paper and | + | ** Either {{DataValue|L}}aser if your P45's are on single sheets of A4 paper and are printed on a Laser or Inkjet printer. |
| − | ** {{DataValue|C}}ontinuous if your P45's are on tractor feed paper and are printed on a dot matrix printer.<br>''Click [http://www.hmrc.gov.uk/payerti/forms-updates/onlineorder.htm#1x here] to order your P45 forms. | + | ** Or {{DataValue|C}}ontinuous if your P45's are on tractor feed paper and are printed on a dot matrix printer.<br>''Click [http://www.hmrc.gov.uk/payerti/forms-updates/onlineorder.htm#1x here] to order your P45 forms. |
* Click {{Button|Start}} to produce the P45. | * Click {{Button|Start}} to produce the P45. | ||
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{{Information|text=Make sure you remember which part to give to the employee: | {{Information|text=Make sure you remember which part to give to the employee: | ||
| − | *'''Part 1''' - is for you the | + | *'''Part 1''' - is for you the employer to send to HM Revenue & Customs (HMRC). |
| − | *'''Part 2 & 3''' - | + | *'''Part 1A''' - is for the employee's own records. |
| − | + | *'''Part 2 & 3''' - is used by your employee to give to their new employer or Jobcentre.}} | |
== See Also == | == See Also == | ||
Revision as of 15:10, 13 March 2013
Summary
This article will explain how you can reprint the P45 details for an Employee.
More Information
In order to reprint the P45 details for an employee you will need to know the date that the employee left and why they are requesting a copy of their P45. Then you will need to:
- Go to " Payroll Payroll Parameters/Maintenance Employee Amendments".
- Type in the "Employee :" code.
- Press <Enter>.
- Press <Shift+F7>.
- Type in <P45> on the "Report : S".
- Press <Arrow Key Up> until you get to "Frequency".
- Type in the payroll frequency for the employee which will be one of the following:
- 'M'onthly.
- 'W'eekly.
- 'F'ortnightly.
- '4' Weekly.
- Press <Enter>.
- On "Payroll Tax Year :" enter the payroll year that the employee left.
Remember: This will be the year when the payroll started. i.e. If the employee left before April 2013 in the 2012/13 payroll year you would enter '2012'. - Press <Enter>.
- On "Payroll Period :" enter the 'Payroll Period' in which the employee left.
- Press <F2> to run the report.
- Select :
- Either 'L'aser if your P45's are on single sheets of A4 paper and are printed on a Laser or Inkjet printer.
- Or 'C'ontinuous if your P45's are on tractor feed paper and are printed on a dot matrix printer.
Click here to order your P45 forms.
- Click [Start] to produce the P45.
 | You must never issue a duplicate P45, so only do this if you're certain that the employee wasn't given the original P45 that you printed. |
 | Make sure you remember which part to give to the employee:
|
See Also
- What should I do if I Submitted Incorrect P45 Details Online?
- Entering P45 Details/New Starters
- How do I Handle Redundancy in the Payroll?
