How do I Transfer Stock Between Companies?

Summary

The following article explains how you can transfer stock between companies.

More Information

This is useful for companies where stock items are purchased and held by a stock holding company and can be used in other related companies.

This is an extra Platinum Module. If you would like to use it, please Contact your Platinum dealer or our sales team on 0116 230 1500 or by using our website sales contact page.

Daily Routine

• First of all, you need to set a copy of Platinum in the related company into scan mode so it can accept the incoming stock transfers from the stock holding company. This would have been added to your front menu by Catalyst Support.

This must be running whenever you want to transfer items, but should be shut down at close of business and started up each day at the start of business.

Stock Transfer

Go to " Stock Transfer" in the related company.

• Select the company from which the stock is coming in the "Company:" field.
• In the "Depot:" field, select the stock depot from which the stock is coming.
• If there is to be a percentage markup, put this in the "Markup %:" field.
• Enter the stock code of the item being transferred in the "Stock Code:" field.
• Enter the quantity to move in the "Move Qty:" field.
• Enter any applicable comment in the "Comment:" field.
• You now have 3 destination options:
  • Stock - This books the item into stock.
    • Pressing <F2> or clicking <Transfer> will book the item specified straight into stock.
  • Order - This books the item straight to a customer sales order.
    • In the "Customer:" field, type in the name of the customer for whom this item is ordered.
    • In the "Order/Job Number:" field, enter the order number to which this item needs to be booked.
    • Pressing <F2> or clicking <Transfer> will book the item specified straight to the customer order specified.
  • Workshop - This books the item straight to a workshop job.
    • In the "Customer:" field, type in the name of the customer for whom this item has been obtained.
    • In the "Order/Job Number:" field, enter the workshop job number to which this item needs to be booked.
• To transfer the stock, press <F2> or click <Transfer>.

Manual Processes

• The above process creates an order in " Invoicing & Customer Orders" in the stock holding company under the account for your related company. This order needs to be invoiced out on a regular basis. We would recommend at least once a week.
• In the related company, this invoice needs to be entered on the Purchase Ledger in the usual way.

See also

• Posting purchase invoices
• Creating a new customer or supplier

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Keywords AND Misspellings

stock, transfer, between, company, companies, purchase