Difference between revisions of "How do I Convert Contacts to Accounts?"
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Your system may have been set up to use contact name and addresses rather than {{SL}} customer accounts. This allowed you to store names, addresses and telephone numbers for customers, but update a single {{SL}} account for {{VS}} transactions and a single {{SL}} account for {{WS}} transactions. | Your system may have been set up to use contact name and addresses rather than {{SL}} customer accounts. This allowed you to store names, addresses and telephone numbers for customers, but update a single {{SL}} account for {{VS}} transactions and a single {{SL}} account for {{WS}} transactions. | ||
| − | This method has been superseded in the current version of the software and all customer details are now stored as {{SL}} accounts, since this allows mobile numbers and e-mail addresses to be held | + | This method has been superseded in the current version of the software and all customer details are now stored as {{SL}} accounts, since this allows not only mobile numbers and e-mail addresses to be held, but also allows you to track individual customer transactions far more easily. This improves your marketing possibilities and allows you to profile your customers in a far more comprehensive fashion. |
| + | Contact information does not allow this. | ||
It is possible to convert individual contacts, or all contacts to accounts. This creates an individual {{SL}} account for each of the contacts specified, and deletes the contact records once converted. | It is possible to convert individual contacts, or all contacts to accounts. This creates an individual {{SL}} account for each of the contacts specified, and deletes the contact records once converted. | ||
| + | === Conversion Process === | ||
Go to {{Menu|{{WS}}|Maintenance Options|Add or Edit Contacts}}. | Go to {{Menu|{{WS}}|Maintenance Options|Add or Edit Contacts}}. | ||
| − | === All Contacts to Accounts === | + | ==== All Contacts to Accounts ==== |
* Press {{KeyPress|F2}} to list all your contacts. | * Press {{KeyPress|F2}} to list all your contacts. | ||
| − | * Press {{KeyPress| | + | * Press {{KeyPress|A-F7}} to convert all the contacts listed to accounts. |
{{Note|title=Note|text=Remember that this will remove all contacts from the system as they are converted to accounts.}} | {{Note|title=Note|text=Remember that this will remove all contacts from the system as they are converted to accounts.}} | ||
| − | === Individual Contact to an Account === | + | ==== Individual Contact to an Account ==== |
* In the {{DataPrompt|Search on:}} field, type the name of the contact you want to convert. | * In the {{DataPrompt|Search on:}} field, type the name of the contact you want to convert. | ||
* Once you have found the contact, highlight it and then {{KeyPress|F7}} to convert the highlighted contact to an account. | * Once you have found the contact, highlight it and then {{KeyPress|F7}} to convert the highlighted contact to an account. | ||
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* As before, this will remove this contact from the contacts file. | * As before, this will remove this contact from the contacts file. | ||
| − | {{ZN_Admin}} | + | {{How}}{{ZN_Admin}} |
Latest revision as of 05:30, 19 June 2019
Contents
Summary
The following article explains how to convert Contacts to Accounts, either individually or en masse.
More Information
Your system may have been set up to use contact name and addresses rather than Sales Ledger customer accounts. This allowed you to store names, addresses and telephone numbers for customers, but update a single Sales Ledger account for Unit Sales transactions and a single Sales Ledger account for Workshop transactions.
This method has been superseded in the current version of the software and all customer details are now stored as Sales Ledger accounts, since this allows not only mobile numbers and e-mail addresses to be held, but also allows you to track individual customer transactions far more easily. This improves your marketing possibilities and allows you to profile your customers in a far more comprehensive fashion. Contact information does not allow this.
It is possible to convert individual contacts, or all contacts to accounts. This creates an individual Sales Ledger account for each of the contacts specified, and deletes the contact records once converted.
Conversion Process
Go to " Workshop Maintenance Options Add or Edit Contacts".
All Contacts to Accounts
- Press <F2> to list all your contacts.
- Press <Alt+F7> to convert all the contacts listed to accounts.
 | Note: Remember that this will remove all contacts from the system as they are converted to accounts. |
Individual Contact to an Account
- In the "Search on:" field, type the name of the contact you want to convert.
- Once you have found the contact, highlight it and then <F7> to convert the highlighted contact to an account.
- At the window that opens up, pressing <F2> will convert the contact to a new account.
- As before, this will remove this contact from the contacts file.
