Difference between revisions of "Posting journals"

From Catalyst
Jump to: navigation, search
m
(Reversing Journals)
 
(22 intermediate revisions by 6 users not shown)
Line 1: Line 1:
 
== Summary ==
 
== Summary ==
This article describes how to post journal entries into the system using the {{Menu|Nominal Ledger|Journal Entries}} option.
+
This article describes how to post journal entries into the system using the {{Menu|{{NL}}|Journal Entries}} option.
  
 
== More Information ==
 
== More Information ==
There are three methods to post a journal and you need to decide which method best suites the journal entries needs.
+
There are two {{DataPrompt|Entry modes}} to choose from. You will need to choose the one which best suits your journal entry needs.
  
=== Double Entry ===
+
=== Multiple ===
This allows you to simple post a double entry journal from one centre to another with a comment of your choice.
+
In {{DataValue|Multiple}} entry mode, you can construct an array of journal entries across multiple centres on the same date. A good example of this would be the wages journal which involves posting in and out of a number of centres.
  
=== Multiple Entry ===
+
* Set the {{DataPrompt|Entry mode}} to {{DataValue|Multiple}}.
With a Multiple Entry you can constructed an array of journals entries across multiple centres on the same date. A good example of this would be the wages journal which involves posting in and out of the same centres a number different times.
+
* Set the {{DataPrompt|Date}} for the journal. This will apply to all entries in this posting.
  
=== Cash Book Entry ===
+
{{Note|text=If you want to do a range of postings on different dates, the {{DataValue|Cashbook}} option may be more suitable instead of {{DataValue|Multiple Entry}}.}}
With a Cash Book Entry, this is useful for posting from multiple centres into one centre. A good example of this would be the Banking Journal; This involves posting the till takings into the Bank.
 
  
This is done as follows:
+
* Enter the first centre for the journal. You may press {{KeyPress|C-F1}} to search for a centre.
*At the top of the screen in the "Centre" box, enter the default bank account centre (e.g. {{DataValue|Z992}}
 
*Press the {{KeyPress|Enter}} key so the cursor moves down to the "Money In/Out" field and type {{KeyPress|I}}.
 
*Press {{KeyPress|Enter}} once again.  This should take you down to the Date Field on the first line of the body of the screen.
 
*Enter the date here of the day you are paying money into the bank.
 
*On {{DataPrompt|Centre:}}, type the centre number where the money is coming out from, e.g. {{DataValue|"Z900"}} for Cash.
 
*Type the amount being paid in into the {{DataPrompt|Amount:}}.
 
*On the {{DataPrompt|Comment:}}, type in the Paying-In Slip number and the word {{DataValue|Cash}}.
 
*In the next line down, enter the same date as before, and then the next Centre number, e.g. {{DataValue|Z901}} for Cheque.
 
*Proceed as before, except on {{DataPrompt|Comment:}} type the Paying-In Slip number and the word {{DataValue|Cheque}}.
 
*When you are finished, press {{KeyPress|Escape}} and {{Button|Accept}}.
 
  
{{KB_Tags|Nominal journals, posting cashbook}}{{KB_NL}}
+
{{Note|text=If you need to create a new centre, press {{Button|Add}} from the {{DataValue|Nominal Centre Search}} screen. Follow the instructions in [[How do I create a nominal code?]]}}
 +
 
 +
* Enter the value in the {{DataPrompt|Debit}} or {{DataPrompt|Credit}} field.
 +
* Enter an suitable comment (max 30 characters).
 +
* Repeat this process until the journal is complete. The {{DataValue|Totals}} shown on the right of the screen will help you to ensure the journal balances to zero once you have made all your entries. You will not be allowed to exit the journal if the {{DataPrompt|Nett}} does not equal zero.
 +
 
 +
==== Reversing Journals ====
 +
If you wish to post a reversing journal set {{DataPrompt|Reversing?}} to {{DataValue|Yes}}.
 +
 
 +
* When you accept your journal the system will immediately post a reversing journal.
 +
* The posting will be dated on the first day of the following month e.g. a journal dated 01/04/2023 would be reversed with a date of 01/5/2023.
 +
 
 +
{{Warning|text=If you amend either the initial journal or the journal posted by the system the opposing journal ''will not'' be automatically updated.}}
 +
 
 +
{{Information|text=This option is usually only used to post accruals or prepayments.}}
 +
 
 +
=== Cashbook ===
 +
The {{DataValue|Cashbook}} entry mode is useful for postings where one centre can be fixed and you want to post to a range of centres and dates. This can be useful when posting items from your bank statement for a week or month in one go.
 +
 
 +
See [[Posting cashbook entries]] for more information on how to post journals in {{DataValue|Cashbook}} mode.
 +
 
 +
== See also ==
 +
* [[Posting cashbook entries]]
 +
* [[How do I post the wages journal?]]
 +
* [[The banking journal]]
 +
* [[How do I post a journal with VAT?]]
 +
* [[How should I deal with takings?]]
 +
* [[How do I create a nominal code?]]
 +
 
 +
{{KB_Tags|nominal journals, posting cashbook, posting, cashbook, banking, petty cash, petty, cash, wages, multiple entry, reversing, accrual, prepayment, prepay, accrue}}
 +
{{KB_NL}}
 +
 
 +
{{KB_Ref|NL05}}

Latest revision as of 11:46, 26 January 2023

Summary

This article describes how to post journal entries into the system using the " Nominal Ledger Journal Entries" option.

More Information

There are two "Entry modes" to choose from. You will need to choose the one which best suits your journal entry needs.

Multiple

In 'Multiple' entry mode, you can construct an array of journal entries across multiple centres on the same date. A good example of this would be the wages journal which involves posting in and out of a number of centres.

  • Set the "Entry mode" to 'Multiple'.
  • Set the "Date" for the journal. This will apply to all entries in this posting.
If you want to do a range of postings on different dates, the 'Cashbook' option may be more suitable instead of 'Multiple Entry'.
  • Enter the first centre for the journal. You may press <Ctrl+F1> to search for a centre.
If you need to create a new centre, press [Add] from the 'Nominal Centre Search' screen. Follow the instructions in How do I create a nominal code?
  • Enter the value in the "Debit" or "Credit" field.
  • Enter an suitable comment (max 30 characters).
  • Repeat this process until the journal is complete. The 'Totals' shown on the right of the screen will help you to ensure the journal balances to zero once you have made all your entries. You will not be allowed to exit the journal if the "Nett" does not equal zero.

Reversing Journals

If you wish to post a reversing journal set "Reversing?" to 'Yes'.

  • When you accept your journal the system will immediately post a reversing journal.
  • The posting will be dated on the first day of the following month e.g. a journal dated 01/04/2023 would be reversed with a date of 01/5/2023.
If you amend either the initial journal or the journal posted by the system the opposing journal will not be automatically updated.
This option is usually only used to post accruals or prepayments.

Cashbook

The 'Cashbook' entry mode is useful for postings where one centre can be fixed and you want to post to a range of centres and dates. This can be useful when posting items from your bank statement for a week or month in one go.

See Posting cashbook entries for more information on how to post journals in 'Cashbook' mode.

See also


Feedback
Thank you for using our Knowledge Base, we value your feedback. Did you find this article useful? 'Yes' or 'No'
Keywords AND Misspellings
nominal journals, posting cashbook, posting, cashbook, banking, petty cash, petty, cash, wages, multiple entry, reversing, accrual, prepayment, prepay, accrue
Tags

NL05