Difference between revisions of "Posting journals"
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=== Multiple === | === Multiple === | ||
| − | In {{DataValue|Multiple}} entry mode, you can | + | In {{DataValue|Multiple}} entry mode, you can construct an array of journal entries across multiple centres on the same date. A good example of this would be the wages journal which involves posting in and out of a number of centres. |
| + | |||
| + | * Set the {{DataPrompt|Entry mode}} to {{DataValue|Multiple}}. | ||
| + | * Set the {{DataPrompt|Date}} for the journal. This will apply to all entries in this posting. | ||
| + | |||
| + | {{Note|text=If you want to do a range of postings on different dates, the {{DataValue|Cashbook}} option may be more suitable instead of {{DataValue|Multiple Entry}}.}} | ||
| + | |||
| + | * Enter the first centre for the journal. You may press {{KeyPress|C-F1}} to search for a centre. | ||
| + | |||
| + | {{Note|text=If you need to create a new centre, press {{Button|Add}} from the {{DataValue|Nominal Centre Search}} screen. Follow the instructions in [[How do I create a nominal code?]]}} | ||
| + | |||
| + | * Enter the value in the {{DataPrompt|Debit}} or {{DataPrompt|Credit}} field. | ||
| + | * Enter an suitable comment (max 30 characters). | ||
| + | * Repeat this process until the journal is complete. The {{DataValue|Totals}} shown on the right of the screen will help you to ensure the journal balances to zero once you have made all your entries. You will not be allowed to exit the journal if the {{DataPrompt|Nett}} does not equal zero. | ||
| + | |||
| + | ==== Reversing Journals ==== | ||
| + | If you wish to post a reversing journal set {{DataPrompt|Reversing?}} to {{DataValue|Yes}}. | ||
| + | |||
| + | * When you accept your journal the system will immediately post a reversing journal. | ||
| + | * The posting will be dated on the first day of the following month e.g. a journal dated 01/04/2023 would be reversed with a date of 01/5/2023. | ||
| + | |||
| + | {{Warning|text=If you amend either the initial journal or the journal posted by the system the opposing journal ''will not'' be automatically updated.}} | ||
| + | |||
| + | {{Information|text=This option is usually only used to post accruals or prepayments.}} | ||
=== Cashbook === | === Cashbook === | ||
| − | The {{DataValue|Cashbook}} entry mode is useful for | + | The {{DataValue|Cashbook}} entry mode is useful for postings where one centre can be fixed and you want to post to a range of centres and dates. This can be useful when posting items from your bank statement for a week or month in one go. |
| + | |||
| + | See [[Posting cashbook entries]] for more information on how to post journals in {{DataValue|Cashbook}} mode. | ||
| − | See [[Posting | + | == See also == |
| + | * [[Posting cashbook entries]] | ||
| + | * [[How do I post the wages journal?]] | ||
| + | * [[The banking journal]] | ||
| + | * [[How do I post a journal with VAT?]] | ||
| + | * [[How should I deal with takings?]] | ||
| + | * [[How do I create a nominal code?]] | ||
| − | + | {{KB_Tags|nominal journals, posting cashbook, posting, cashbook, banking, petty cash, petty, cash, wages, multiple entry, reversing, accrual, prepayment, prepay, accrue}} | |
| − | + | {{KB_NL}} | |
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{{KB_Ref|NL05}} | {{KB_Ref|NL05}} | ||
Latest revision as of 11:46, 26 January 2023
Summary
This article describes how to post journal entries into the system using the " Nominal Ledger Journal Entries" option.
More Information
There are two "Entry modes" to choose from. You will need to choose the one which best suits your journal entry needs.
Multiple
In 'Multiple' entry mode, you can construct an array of journal entries across multiple centres on the same date. A good example of this would be the wages journal which involves posting in and out of a number of centres.
- Set the "Entry mode" to 'Multiple'.
- Set the "Date" for the journal. This will apply to all entries in this posting.
 | If you want to do a range of postings on different dates, the 'Cashbook' option may be more suitable instead of 'Multiple Entry'. |
- Enter the first centre for the journal. You may press <Ctrl+F1> to search for a centre.
| If you need to create a new centre, press [Add] from the 'Nominal Centre Search' screen. Follow the instructions in How do I create a nominal code? |
- Enter the value in the "Debit" or "Credit" field.
- Enter an suitable comment (max 30 characters).
- Repeat this process until the journal is complete. The 'Totals' shown on the right of the screen will help you to ensure the journal balances to zero once you have made all your entries. You will not be allowed to exit the journal if the "Nett" does not equal zero.
Reversing Journals
If you wish to post a reversing journal set "Reversing?" to 'Yes'.
- When you accept your journal the system will immediately post a reversing journal.
- The posting will be dated on the first day of the following month e.g. a journal dated 01/04/2023 would be reversed with a date of 01/5/2023.
 | If you amend either the initial journal or the journal posted by the system the opposing journal will not be automatically updated. |
 | This option is usually only used to post accruals or prepayments. |
Cashbook
The 'Cashbook' entry mode is useful for postings where one centre can be fixed and you want to post to a range of centres and dates. This can be useful when posting items from your bank statement for a week or month in one go.
See Posting cashbook entries for more information on how to post journals in 'Cashbook' mode.
See also
- Posting cashbook entries
- How do I post the wages journal?
- The banking journal
- How do I post a journal with VAT?
- How should I deal with takings?
- How do I create a nominal code?
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Tags
NL05
