How do I customise hire price rates?

Summary

The following article explains how to create a hire price rate in the Booking and Hire module.

More Information

A price rate is a defined period of time that is used to calculate the price for booking a hire item. The period of time can be any length but common examples of price rates are 'Day', '2 Days' & 'Week'. When a customer booking is made, multiple price rates can be added together to calculate the final booking price.

Creating a Price Rate

• Go to " Booking and Hire Maintenance Options Hire Price Maintenance Add or Edit Price Rates".
• Press <F6> or click [Add].
• At "Hire price rate:", enter a unique 3 character code for the price rate, e.g. '1WK'.
• At "Description:", enter a description of the rate. It is recommended that you keep these descriptions as short as possible, e.g. 'Day' or 'Week'.
• Move to the [Settings] tab.

Rates With a Specified Start

Some price rates have a specific start time associated with them.

Weekend: A business might offer a weekend rate that starts on a Friday.

• At "Specific time?", choose 'Yes'.
• At "Start:":
  • Choose the day of the week on which the price rate starts.
  • Enter the time at which the price rate starts.
• At "End:":
  • Choose the day of the week on which the price rate ends.
  • Enter the time at which the price rate ends.

Rates Without a Specified Start

As expected, rates that do not have a specified start can start at any time.

• At "Specific time?", choose 'No'.
• At "Rate period?", specify the period of time this rate covers (leave blank any that do not apply to this rate but you must specify one of the below):
  • At "Weeks:", enter the number of weeks in the rate's period of time.
  • At "Days:", enter the number of days in the rate's period of time.
  • At "Hours:", enter the number of hours in the rate's period of time.
  • At "Minutes:", enter the number of minutes in the rate's period of time.

Eligible Periods

You may create a rate that comes into effect after an "Eligible period".

Extra Day: A business might offer an extra day rate which is cheaper than the usual day rate on bookings that are longer than a week.

If this rate is for a specific rate, following a specific period of time, enter the eligibility period for the rate:

• At "Eligible period?", choose 'Yes' (leave any blank that do not apply but you must specify one):
  • At "Weeks:", enter the number of weeks that are required in the booking for the rate to be eligible.
  • At "Days:", enter the number of days that are required in the booking for the rate to be eligible.
  • At "Hours:", enter the number of hours that are required in the booking for the rate to be eligible.
  • At "Minutes:", enter the number of minutes that are required in the booking for the rate to be eligible.

For example if this rate is applied for every day following whole week booking you would set the Eligible period to Weeks: 1 and the Rate Period to Days: 1.

Accepting the Price Rate

• Once you have finished, press [Done] and [Accept] the changes.

See also

• How do I customise pricing in Booking & Hire?
• How do I create a hire price plan?
• How do I process a customer booking?

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Keywords AND Misspellings

booking, hire, price, rate, period, create, eligible

Tags

BH04, BH98