Difference between revisions of "Placing Purchase Orders Electronically"

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{{Incomplete}}
 
 
== Summary ==
 
== Summary ==
 
This article explains how to place purchase orders electronically for certain suppliers.
 
This article explains how to place purchase orders electronically for certain suppliers.
  
 
== More Information ==
 
== More Information ==
−
In Platinum Purchase Ordering, you can send purchase orders electronically to certain suppliers.  For a list of compatible suppliers, click [[Platinum Links|here]].
+
In Purchase Ordering, you can send purchase orders electronically to certain suppliers.  For a list of compatible suppliers, click [[Platinum Links|here]].
  
−
If this is not already set up for you, please contact the Sales Department on 0116 2301500 who will be happy to assist further.
+
If this is not already set up for you, {{SalesContact}} who will be happy to assist further.
  
 
=== In Detail ===
 
=== In Detail ===
−
The general process for submitting an order electronically (EDI) is the same within Platinum for each supplier, and this general process is shown below. Further in this documentation, the requirements for each individual supplier will be shown.
+
The process for sending orders electronically (EDI) to your suppliers depends on the supplier in question, but they split into categories. Further in this documentation, the requirements for each individual supplier will be shown.
  
−
* Follow this [[Creating a Purchase Order|link]] for details on how to create a purchase order.
+
* Follow this [[Creating a purchase order|link]] for details on how to create a purchase order.
−
* Once the order has been created, either manually or by a re-order report, you then need to process the order in order to submit it to your supplier.
+
* For Category 1 suppliers, the order type should include {{DataPrompt|EDI}} as a compulsory flag. You may default the {{DataPrompt|Order type}} on the {{Tab|Ordering}} tab of the supplier account.
−
* Locate the relevant purchase order and {{KeyPress|F2}} to process it.
+
* Once the order has been created, either manually or by a re-order report, you then need to process the order depending on the category of supplier.
 +
 
 +
=== Category 1 ===
 +
* Locate the relevant purchase order and press {{KeyPress|F7}} to go to the order items.
 
* Once in the order, press {{KeyPress|A}} to autotag all the lines to be submitted to EDI.
 
* Once in the order, press {{KeyPress|A}} to autotag all the lines to be submitted to EDI.
−
* Press {{KeyPress|Shift+F5}}.
+
* Press {{KeyPress|S-F4}}.
−
* Click {{KeyPress|Proceed}}.
+
* Click {{Button|Proceed}}.
−
Note: From this point on you will need to follow the relevant section in this documentation for your supplier.
 
  
 
==== BMW ====
 
==== BMW ====
−
* At this point you will be asked whether the order type is 'Main' or 'VOR'.
+
* At this point you will be asked whether the order type is {{DataValue|Main}} or {{DataValue|VOR}}.
 
* Select the relevant order type and then open up the BMW ETK Software and import the order and transmit to BMW.
 
* Select the relevant order type and then open up the BMW ETK Software and import the order and transmit to BMW.
−
 
−
==== Honda ====
 
−
* At this point you will be asked whether the order type is 'Stock' or 'Emergency'.
 
−
* Select the relevant order type and then open up the Honda Software and import the order and transmit to Honda.
 
  
 
==== Kawasaki ====
 
==== Kawasaki ====
−
* At this point you will be asked for an order type. It defaults to, and usually is 'T'.
+
* At this point you will be asked for an order type. It defaults to, and usually is {{DataValue|T}}.
−
* Enter in a delivery address if you want the items sent elsewhere.
+
* Enter a delivery address if you want the items sent elsewhere.
−
* To finish, press {{KeyPress|Escape}}.
+
* To finish, press {{KeyPress|ESC}}.
  
 
==== Suzuki ====
 
==== Suzuki ====
−
* At this point, you are asked if you want the order posting to EDI. Click {{KeyPress|Yes}} to continue, or {{KeyPress|No}} to cancel.
+
* At this point, you are asked if you want the order posting to EDI. Click {{Button|Yes}} to continue, or {{Button|No}} to cancel.
  
 
==== Yamaha ====
 
==== Yamaha ====
−
* At this point, you are asked for an order type, Stock or Emergency.
+
* At this point you will be asked whether the order type is {{DataValue|Stock}} or {{DataValue|Emergency}}.
−
* You then need to select whether you want a Saturday delivery or not and any special instructions.
+
* You then need to select whether you want Saturday delivery or not and any special instructions.
−
* To finish, press {{KeyPress|Escape}}.
+
* To finish, press {{KeyPress|ESC}}.
 +
 
 +
==== Club Catalyst ====
 +
* Ordering via Club Catalyst, EDI options above will be available provided you have entered the supplier's Club Catalyst ID in their {{Menu|Supplier Properties}}.
 +
* Ensure as well that you have supplied them with your own CCI so their system can match up your orders with your account on their system.
 +
 
 +
=== Category 2 ===
 +
* Locate the relevant purchase order and press {{KeyPress|F7}} to go to the order items.
 +
* Follow the instructions below for your supplier.
  
 
==== Ducati ====
 
==== Ducati ====
−
* For Ducati, the EDI process is a little different to the above, instead of pressing {{KeyPress|Shift+F5}} to submit, you need to run a report that exports a file for Arco. To run this report, click {{KeyPress|Reports}} on the toolbar and the {{KeyPress|Ducati EDI Export}}.
+
* To run this report, click {{Button|Reports}} on the toolbar and then {{Button|Ducati EDI Export}}.
−
* Now enter in your order number and change the order type accordingly depending on whether it is a parts,apparel, urgent etc.
+
* Now enter in your order number and change the order type accordingly depending on whether it is for parts, apparel, urgent etc.
−
* Press {{KeyPress|Start}} to export to EDI.
+
* Press {{Button|Start}} to export to EDI.
 +
 
 +
==== Triumph ====
 +
* To run this report, click {{Button|Reports}} on the toolbar and then {{Button|Triumph EDI Export}}.
 +
* Now enter in your order number and change the order type accordingly depending on whether it is for parts, clothing, urgent etc.
 +
* Press {{Button|Start}} to export to EDI.
  
 
==== Harley-Davidson ====
 
==== Harley-Davidson ====
−
* For Harley, the EDI process is a little different to the above, instead of pressing {{KeyPress|Shift+F5}} to submit, you need to run a report that exports a file for HDEnet.  To run this report, click {{KeyPress|Reports}} on the toolbar and the {{KeyPress|HDE Net Order File Export}}.
+
* To run this report, click {{Button|Reports}} on the toolbar and then {{Button|HDE Net Order File Export}}.
−
* You are now presented with a number of text fields to fill in.  Your mailbox code should fill out automatically.  Now enter the current time, order type and order number.
+
* You are now presented with a number of text fields to fill in.  Your mailbox code should be filled out automatically.  Now enter the current time, order type and order number.
−
* Press {{KeyPress|Start}} to export to EDI.
+
* Press {{Button|Start}} to export to EDI.
 +
 
 +
==== Moto Guzzi ====
 +
* To run this report, click {{Button|Reports}} on the toolbar and then {{Button|Moto Guzzi EDI Export}}.
 +
* Now enter in your order number and change the order type accordingly depending on whether it is for parts, clothing, urgent etc.
 +
* Press {{Button|Start}} to export to EDI.
 +
 
 +
==== Piaggio ====
 +
* To run this report, click {{Button|Reports}} on the toolbar and then {{Button|Piaggio EDI Export}}.
 +
* Now enter in your order number and change the order type as relevant.
 +
* Press {{Button|Start}} to export to EDI.
 +
 
 +
==== Honda ====
 +
* To run this report, click {{Button|Reports}} on the toolbar and then {{Button|Honda EDI Export}}.
 +
* Open up the Honda ExtraNet Software and go to {{Menu|Orders|Create Order}}.
 +
* Set the order type and any order reference.
 +
* Click on {{Button|Import from EPC}}.
 +
* The Extranet will ask if you want to allow access to the clipboard.
 +
* Click {{Button|Allow}}.
 +
* The items that you have reported out should now be shown.
 +
 
 +
=== Category 3 - Order Export Report Facility ===
 +
These following supplier exports utilise the {{DataPrompt|Order export report}} facility of the {{PO}}.
 +
 
 +
Goto {{Menu|{{PO}}|Add/Edit/Process Purch. Orders}}.
 +
* Select the supplier and order you wish to export.
 +
* Use the {{Button|Export}} button or {{KeyPress|S-F3}} to export the order to the export file in your user profile {{FilePath|Downloads}} directory.
 +
* Navigate to your suppliers ordering website.
 +
 
 +
==== AgroParts ====
 +
* Selecting this option from the Purchase Ordering, will output the items in the current order to {{FilePath|<supplier_code>.txt}} in your user profile {{FilePath|Downloads}} directory.
 +
 
 +
* To upload this file, log on to your account in the agroparts site, and select the basket and {{Menu|Load}}.
 +
* Select {{Button|Choose File}} and select  {{FilePath|<supplier_code>.txt}} and click {{Button|Open}}.
 +
* Now click on {{Button|Load}}.
 +
* You can now review availability and pricing.
 +
{{Note|This function requires that either your supplier account is linked to the AgroParts Stock Shadow Supplier, or that the AgroParts Order Export report {{DataValue|~LX}} is explicitly associated with the account on the {{Tab|Ordering}} tab.}}
 +
 
 +
==== Bepco ====
 +
* Selecting this option from the Purchase Ordering, will output the items in the current order to {{FilePath|<supplier_code>.csv}} in your user profile {{FilePath|Downloads}} directory.
 +
 
 +
* To upload this file, log on to your account in the Bepco (MyBepcoFinder) site, and select the  {{DataValue|Upload order file}}{{Icon|download}} icon.
 +
* Select {{Button|New order basket}}.
 +
* Enter your purchase order number into the {{DataPrompt|Your p/o number}} field.
 +
* Select {{Button|Save}}.
 +
* Choose {{DataPrompt|Import from CSV}}.
 +
* Select {{Button|Choose File}}.
 +
* Select the {{FilePath|<supplier_code>.txt}} file to upload from your {{FilePath|Downloads}} directory
 +
* Select {{Button|Save}}.
 +
{{Note|This function requires that either your supplier account is linked to the Bepco Stock Shadow Supplier, or that the Bepco Order Export report {{DataValue|~BC}} is explicitly associated with the account on the {{Tab|Ordering}} tab.}}
 +
 
 +
==== General Order Export ====
 +
* If your supplier can process a simple csv ("Comma Separated Variable") file specifying just the stock code and quantity you require, you can specify {{DataValue|~GE}}{{DataValue|General Order Export}} against {{DataPrompt|Order export report}} on the {{Tab|Ordering}} tab of the relevant supplier's {{Menu|Supplier Properties}}.
 +
* This will enable the {{DataPrompt|Order export report}} function from {{Menu|Purchase Order Properties}}, {{Tab|Items}}.
 +
* Selecting this option will output all items from the current order to {{FilePath|OrderEx.csv}} in your user profile {{FilePath|Downloads}} directory.
 +
"Stock Code (alphanumeric)","Quantity (numeric)"
 +
* Note that the stock code output will be the {{DataPrompt|Supplier stock code}}, if specified for the current supplier.
 +
* You should speak with your supplier regarding how they expect this file to be submitted.
 +
 
 +
==== Feridax ====
 +
* Selecting this option from the Purchase Ordering, will output the items in the current order to {{FilePath|Feridax.csv}} in your user profile {{FilePath|Downloads}} directory.
 +
 
 +
* To upload this file, log on to your Dealer account in the Feridax eCommerce site, and select {{Menu|Quick Order}} from the top menu.
 +
* From the Quick Order screen, click the {{Button|Choose file}} button, browse to your {{FilePath|Downloads}} directory.
 +
* Select {{FilePath|Feridax.csv}} and click {{Button|Open}}.
 +
* This will fill in the name of your file next to the {{Button|Choose file}} button.
 +
* Now click on {{Button|Import}}.
 +
* You can now review availability and pricing.
 +
{{Note|This function requires that either your Feridax supplier account is linked to the Feridax Stock Shadow Supplier, or that the Feridax Order Export report {{DataValue|~FE}} is explicitly associated with the account on the {{Tab|Ordering}} tab.}}
 +
 
 +
==== Kramp UK Ltd ====
 +
* Selecting this option from the Purchase Ordering, will output the items in the current order to {{FilePath|<supplier_code>.txt}} in your user profile {{FilePath|Downloads}} directory.
 +
 
 +
* To upload this file, log on to your Dealer account in the Kramp eCommerce site to place your order.
 +
* From the Order screen, select the {{FilePath|<supplier_code>.txt}} file to upload from your {{FilePath|Downloads}} directory.
 +
{{Note|This function requires that either your Kramp UK Ltd supplier account is linked to the Kramp UK Ltd Stock Shadow Supplier, or that the Kramp UK Ltd Order Export report {{DataValue|~KR}} is explicitly associated with the account on the {{Tab|Ordering}} tab.}}
 +
 
 +
==== Paaschburg & Wunderlich ====
 +
* Selecting this option from the Purchase Ordering, will output the items in the current order to {{FilePath|P-W.csv}} in your user profile {{FilePath|Downloads}} directory.
 +
 
 +
* To upload this file, log on to your account in the agroparts site, and select {{Menu|CSV UPLOAD}}.
 +
* Select {{Button|Choose File}} and select  {{FilePath|P-W.csv}} and click {{Button|Open}}.
 +
* You can now review availability and pricing.
 +
* Select {{Button|Add to Card}}.
 +
 
 +
{{Note|This function requires that either your supplier account is linked to the Paaschburg & Wunderlich Stock Shadow Supplier, or that the Paaschburg & Wunderlich Order Export report {{DataValue|~PW}} is explicitly associated with the account on the {{Tab|Ordering}} tab.}}
 +
 
 +
== See also ==
 +
* [[Processing a Purchase Order]]
 +
* [[Creating a purchase order]]
 +
* [[How do I transfer items out of the POP Account?]]
 +
* [[How do I find my Club Catalyst ID, or CCI?]]
 +
* [[How do I set up a Club Catalyst Supplier?]]
 +
* [[How do I set up a Club Catalyst Customer?]]
 +
 
 +
{{KB_Tags|purchase orders, electronic, edi, ordering, club catalyst, cci}}
 +
{{Guide}}{{KB_ED}}{{KB_OP}}
 +
 
 +
{{KB_Ref|ED99, OP72, OP80, OP82, PO94}}

Latest revision as of 13:30, 4 February 2021

Summary

This article explains how to place purchase orders electronically for certain suppliers.

More Information

In Purchase Ordering, you can send purchase orders electronically to certain suppliers. For a list of compatible suppliers, click here.

If this is not already set up for you, Contact your Platinum dealer or our sales team on 0116 230 1500 or by using our website sales contact page who will be happy to assist further.

In Detail

The process for sending orders electronically (EDI) to your suppliers depends on the supplier in question, but they split into categories. Further in this documentation, the requirements for each individual supplier will be shown.

  • Follow this link for details on how to create a purchase order.
  • For Category 1 suppliers, the order type should include "EDI" as a compulsory flag. You may default the "Order type" on the [Ordering] tab of the supplier account.
  • Once the order has been created, either manually or by a re-order report, you then need to process the order depending on the category of supplier.

Category 1

  • Locate the relevant purchase order and press <F7> to go to the order items.
  • Once in the order, press <A> to autotag all the lines to be submitted to EDI.
  • Press <Shift+F4>.
  • Click [Proceed].

BMW

  • At this point you will be asked whether the order type is 'Main' or 'VOR'.
  • Select the relevant order type and then open up the BMW ETK Software and import the order and transmit to BMW.

Kawasaki

  • At this point you will be asked for an order type. It defaults to, and usually is 'T'.
  • Enter a delivery address if you want the items sent elsewhere.
  • To finish, press <Esc>.

Suzuki

  • At this point, you are asked if you want the order posting to EDI. Click [Yes] to continue, or [No] to cancel.

Yamaha

  • At this point you will be asked whether the order type is 'Stock' or 'Emergency'.
  • You then need to select whether you want Saturday delivery or not and any special instructions.
  • To finish, press <Esc>.

Club Catalyst

  • Ordering via Club Catalyst, EDI options above will be available provided you have entered the supplier's Club Catalyst ID in their " Supplier Properties".
  • Ensure as well that you have supplied them with your own CCI so their system can match up your orders with your account on their system.

Category 2

  • Locate the relevant purchase order and press <F7> to go to the order items.
  • Follow the instructions below for your supplier.

Ducati

  • To run this report, click [Reports] on the toolbar and then [Ducati EDI Export].
  • Now enter in your order number and change the order type accordingly depending on whether it is for parts, apparel, urgent etc.
  • Press [Start] to export to EDI.

Triumph

  • To run this report, click [Reports] on the toolbar and then [Triumph EDI Export].
  • Now enter in your order number and change the order type accordingly depending on whether it is for parts, clothing, urgent etc.
  • Press [Start] to export to EDI.

Harley-Davidson

  • To run this report, click [Reports] on the toolbar and then [HDE Net Order File Export].
  • You are now presented with a number of text fields to fill in. Your mailbox code should be filled out automatically. Now enter the current time, order type and order number.
  • Press [Start] to export to EDI.

Moto Guzzi

  • To run this report, click [Reports] on the toolbar and then [Moto Guzzi EDI Export].
  • Now enter in your order number and change the order type accordingly depending on whether it is for parts, clothing, urgent etc.
  • Press [Start] to export to EDI.

Piaggio

  • To run this report, click [Reports] on the toolbar and then [Piaggio EDI Export].
  • Now enter in your order number and change the order type as relevant.
  • Press [Start] to export to EDI.

Honda

  • To run this report, click [Reports] on the toolbar and then [Honda EDI Export].
  • Open up the Honda ExtraNet Software and go to " Orders Create Order".
  • Set the order type and any order reference.
  • Click on [Import from EPC].
  • The Extranet will ask if you want to allow access to the clipboard.
  • Click [Allow].
  • The items that you have reported out should now be shown.

Category 3 - Order Export Report Facility

These following supplier exports utilise the "Order export report" facility of the Purchase Order Processing.

Goto " Purchase Order Processing Add/Edit/Process Purch. Orders".

  • Select the supplier and order you wish to export.
  • Use the [Export] button or <Shift+F3> to export the order to the export file in your user profile 'Downloads' directory.
  • Navigate to your suppliers ordering website.

AgroParts

  • Selecting this option from the Purchase Ordering, will output the items in the current order to '<supplier_code>.txt' in your user profile 'Downloads' directory.
  • To upload this file, log on to your account in the agroparts site, and select the basket and " Load".
  • Select [Choose File] and select '<supplier_code>.txt' and click [Open].
  • Now click on [Load].
  • You can now review availability and pricing.
This function requires that either your supplier account is linked to the AgroParts Stock Shadow Supplier, or that the AgroParts Order Export report '~LX' is explicitly associated with the account on the [Ordering] tab.

Bepco

  • Selecting this option from the Purchase Ordering, will output the items in the current order to '<supplier_code>.csv' in your user profile 'Downloads' directory.
  • To upload this file, log on to your account in the Bepco (MyBepcoFinder) site, and select the 'Upload order file' icon.
  • Select [New order basket].
  • Enter your purchase order number into the "Your p/o number" field.
  • Select [Save].
  • Choose "Import from CSV".
  • Select [Choose File].
  • Select the '<supplier_code>.txt' file to upload from your 'Downloads' directory
  • Select [Save].
This function requires that either your supplier account is linked to the Bepco Stock Shadow Supplier, or that the Bepco Order Export report '~BC' is explicitly associated with the account on the [Ordering] tab.

General Order Export

  • If your supplier can process a simple csv ("Comma Separated Variable") file specifying just the stock code and quantity you require, you can specify '~GE''General Order Export' against "Order export report" on the [Ordering] tab of the relevant supplier's " Supplier Properties".
  • This will enable the "Order export report" function from " Purchase Order Properties", [Items].
  • Selecting this option will output all items from the current order to 'OrderEx.csv' in your user profile 'Downloads' directory.
"Stock Code (alphanumeric)","Quantity (numeric)"
  • Note that the stock code output will be the "Supplier stock code", if specified for the current supplier.
  • You should speak with your supplier regarding how they expect this file to be submitted.

Feridax

  • Selecting this option from the Purchase Ordering, will output the items in the current order to 'Feridax.csv' in your user profile 'Downloads' directory.
  • To upload this file, log on to your Dealer account in the Feridax eCommerce site, and select " Quick Order" from the top menu.
  • From the Quick Order screen, click the [Choose file] button, browse to your 'Downloads' directory.
  • Select 'Feridax.csv' and click [Open].
  • This will fill in the name of your file next to the [Choose file] button.
  • Now click on [Import].
  • You can now review availability and pricing.
This function requires that either your Feridax supplier account is linked to the Feridax Stock Shadow Supplier, or that the Feridax Order Export report '~FE' is explicitly associated with the account on the [Ordering] tab.

Kramp UK Ltd

  • Selecting this option from the Purchase Ordering, will output the items in the current order to '<supplier_code>.txt' in your user profile 'Downloads' directory.
  • To upload this file, log on to your Dealer account in the Kramp eCommerce site to place your order.
  • From the Order screen, select the '<supplier_code>.txt' file to upload from your 'Downloads' directory.
This function requires that either your Kramp UK Ltd supplier account is linked to the Kramp UK Ltd Stock Shadow Supplier, or that the Kramp UK Ltd Order Export report '~KR' is explicitly associated with the account on the [Ordering] tab.

Paaschburg & Wunderlich

  • Selecting this option from the Purchase Ordering, will output the items in the current order to 'P-W.csv' in your user profile 'Downloads' directory.
  • To upload this file, log on to your account in the agroparts site, and select " CSV UPLOAD".
  • Select [Choose File] and select 'P-W.csv' and click [Open].
  • You can now review availability and pricing.
  • Select [Add to Card].
This function requires that either your supplier account is linked to the Paaschburg & Wunderlich Stock Shadow Supplier, or that the Paaschburg & Wunderlich Order Export report '~PW' is explicitly associated with the account on the [Ordering] tab.

See also


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Keywords AND Misspellings
purchase orders, electronic, edi, ordering, club catalyst, cci
Tags

ED99, OP72, OP80, OP82, PO94

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