Difference between revisions of "Paying suppliers"

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== Summary ==
 
== Summary ==
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This article explains how make a payment to a Supplier.
  
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The following article outlines how to pay any outstanding supplier invoices using the '''Payments''' option of the Purchase ledger
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== More Information ==
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Go to {{Menu|{{PL}}|Payments}}.
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* At {{DataPrompt|Supplier:}} type in the supplier's account code if known, or [[How do I find a supplier?|search]] for a supplier.
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* Select the document you want to pay.
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* Press {{KeyPress|F}} to pay the amount in full.
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* If you are not paying the whole amount enter the amount you are paying.
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* Move across the screen to the discount column, to apply any discounts you are receiving.  If any documents have a settlement available you can press {{KeyPress|S}} and the settlement amount will be calculated for you.
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* Press {{Button|Done}} to enter the payment details. Make sure the date is correct i.e. the date you received payment or the date of the cheque you are issuing.
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* At {{DataPrompt|Cheque no./Comment}} enter the cheque number or a comment e.g. {{DataValue|CASH}}, {{DataValue|VISA}}, {{DataValue|ALLOCATED}} (if you are taking a credit against an invoice).
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* Make sure the payment centre is correct, When paying cheques out the centre should usually be {{DataValue|Z992}} - "Bank Account".
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* If you have taken a settlement discount select {{DataValue|Adjustment}} to allow the system to post the amount of discount taken for you. If your supplier will send you a credit note for the discount taken select {{DataValue|Credit Note}}.
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* Select {{Button|Done}}.
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* You may choose to print a remittance at this stage by selecting the {{Button|Remittance}} button.
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* Select {{Button|Accept}} and the "Payment" is complete.
  
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== Additional Information ==
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{{Information|text=To pay multiple suppliers in one payment run please see [[How do I authorise and make bulk supplier payments?]].}}
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*Enter the Supplier Account Code and tap Enter.
 
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*You can search for a particular document by entering the number or tap Enter to display all documents.
 
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*Move the arrow key until it is pointing at the line you are making a payment for.
 
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*Tap '''F''' and Enter to pay the amount in full.
 
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*If you are not paying the whole amount arrow key across to the Payment column and enter the amount.
 
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*Move across the screen to the discount column, to apply any discounts you are receiving.  If any documents have a settlement available you can tap '''S''' and the settlement amount will be calculated for you.
 
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*Tap Escape to enter the payment details.  Make sure the date is correct i.e. the date you received payment or the date of the cheque you are issuing.
 
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*Enter the cheque number or a comment e.g. CASH, VISA, ALLOCATED (if you are taking a credit against an invoice).
 
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*Make sure the payment centre is correct, When paying cheques out the centre should usually be Z992 - Bank Account.
 
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*You may use F1/Shift+F1 to scroll forward/backward through your centres or Ctrl+F1 to search for a centre.
 
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*Once you have completed the entries tap Escape. 
 
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{{Tip|text='''TIP:''' You may choose to print a remittance at this stage by selecting the '''Remittance''' option.}}
 
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*Choose Accept to save the transaction
 
  
 
== See also ==
 
== See also ==
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*[[How do I find a customer?]]
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* [[How do I find a supplier?]]
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* [[How do I change the method of payment after it has been posted?]]
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* [[How do I reverse a Payment to a Supplier?]]
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* [[Posting payments received]]
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* [[How do I Allocate a Payment to a Credit Note?]]
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* [[How do I deal with contras?]]
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* [[How do I authorise and make bulk supplier payments?]]
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{{KB_Tags|posting, payments, supplier, pay, paid, settlement, cheque, bacs}}
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{{KB_PL}}{{ZN_Accounts}}
  
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{{KB_Tags|Posting, Payments}} {{KB_PL}} {{ZN_Accounts}}
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{{KB_Ref|PL04, SL04}}

Latest revision as of 06:31, 18 February 2020

Summary

This article explains how make a payment to a Supplier.

More Information

Go to " Purchase Ledger Payments".

  • At "Supplier:" type in the supplier's account code if known, or search for a supplier.
  • Select the document you want to pay.
  • Press <F> to pay the amount in full.
  • If you are not paying the whole amount enter the amount you are paying.
  • Move across the screen to the discount column, to apply any discounts you are receiving. If any documents have a settlement available you can press <S> and the settlement amount will be calculated for you.
  • Press [Done] to enter the payment details. Make sure the date is correct i.e. the date you received payment or the date of the cheque you are issuing.
  • At "Cheque no./Comment" enter the cheque number or a comment e.g. 'CASH', 'VISA', 'ALLOCATED' (if you are taking a credit against an invoice).
  • Make sure the payment centre is correct, When paying cheques out the centre should usually be 'Z992' - "Bank Account".
  • If you have taken a settlement discount select 'Adjustment' to allow the system to post the amount of discount taken for you. If your supplier will send you a credit note for the discount taken select 'Credit Note'.
  • Select [Done].
  • You may choose to print a remittance at this stage by selecting the [Remittance] button.
  • Select [Accept] and the "Payment" is complete.
To pay multiple suppliers in one payment run please see How do I authorise and make bulk supplier payments?.

See also


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Keywords AND Misspellings
posting, payments, supplier, pay, paid, settlement, cheque, bacs
Tags

PL04, SL04

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