Difference between revisions of "How do I reverse a payroll leaver?"
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== More Information == | == More Information == | ||
| − | {{Note|text=This should NOT be used if an employee has left and then returns to work for you at a later time '''OR''' if you have already issued the employee with a P45 - you should create a completely new employee record in these circumstances.}} | + | {{Note|text=This should '''NOT''' be used if an employee has left and then returns to work for you at a later time '''OR''' if you have already issued the employee with a P45 - you should create a completely new employee record in these circumstances.}} |
The guidance from HMRC on this can be found http://www.hmrc.gov.uk/payerti/reporting/errors.htm. | The guidance from HMRC on this can be found http://www.hmrc.gov.uk/payerti/reporting/errors.htm. | ||
| − | + | Having already submitted P45 details to HMRC you are advised to contact them to report the correction you are making. | |
| − | |||
=== Before the Period Has Been Closed === | === Before the Period Has Been Closed === | ||
| Line 16: | Line 15: | ||
* From the employee code, press {{KeyPress|A-F8}}. | * From the employee code, press {{KeyPress|A-F8}}. | ||
* This will bring up a box headed {{DataPrompt|P45 Part 1: Employee Leaving Work}}. | * This will bring up a box headed {{DataPrompt|P45 Part 1: Employee Leaving Work}}. | ||
| + | * Clear the leaving date by pressing {{KeyPress|C-F2}}. | ||
| + | * Click {{Button|OK}}. | ||
| + | * Press {{KeyPress|ESC}}. | ||
| + | * This will take you back to the {{DataValue|Run Payroll}} screen. | ||
| + | |||
| + | === After the Period Has Been Closed and Rolled Back === | ||
| + | If you have closed the payroll period and moved forward, you will need to reverse the current payroll period back to the previous one. Click [[How do I remove a payroll period?|here]] for more details on reversing a payroll period, and then follow the instructions below. | ||
| − | {{ | + | Go to {{Menu|{{PR}}|Maintenance Options|Add or Edit Employees}}. |
| + | * Click {{Button|Search}} and select the employee from the list. | ||
| + | * Click {{Button|Edit}}. | ||
| + | * Click on the {{Tab|Employment}} tab and change the {{DataPrompt|Payroll Hold}} drop down to {{DataValue|No}}. | ||
| + | * Click {{Button|Done}} and {{Button|Accept}}. | ||
| − | * Clear the leaving date | + | Go to {{Menu|{{PR}}|Run Payroll Period}}. |
| − | * Press {{KeyPress| | + | * This will bring up the "Payroll Selection" screen if you pay on more than one frequency (e.g. weekly and monthly). Select the payroll frequency you wish to run, by selecting {{DataValue|Yes}} next to the appropriate frequency. |
| + | * Highlight the employee in question and press {{KeyPress|S-F10}}. | ||
| + | * From the employee code, press {{KeyPress|A-F8}}. | ||
| + | * This will bring up a box headed {{DataPrompt|P45 Part 1: Employee Leaving Work}}. | ||
| + | * Clear the leaving date by pressing {{KeyPress|C-F2}}. | ||
| + | * Click {{Button|OK}}. | ||
| + | * Press {{KeyPress|ESC}}. | ||
* This will take you back to the {{DataValue|Run Payroll}} screen. | * This will take you back to the {{DataValue|Run Payroll}} screen. | ||
| + | |||
| + | Complete the [[How do I run a payroll period?|period]] as usual then repeat the usual steps to produce their [[How do I add a payroll leaver?|P45]]. | ||
== See also == | == See also == | ||
| − | * [[How do I | + | * [[How do I close a payroll period?]] |
| − | * [[How do I | + | * [[How do I remove a payroll period?]] |
| − | * [[What should I do if I | + | * [[What should I do if I submitted incorrect P45 details online?]] |
| − | * [[How do I | + | * [[How do I set up platinum for online P45 submissions?]] |
| − | * [[How do I | + | * [[How do I reprint a P45?]] |
| − | * [[How do I | + | * [[How do I deal with redundancy in the payroll?]] |
| − | {{KB_Tags| | + | {{KB_Tags|payroll leaver, payroll leavers, payroll, leavers, p45, reverse, unleave, undo}} |
| − | {{KB_PR}} | + | {{How}}{{KB_PR}} |
Latest revision as of 06:30, 9 November 2019
Contents
Summary
This article explains how to reverse a payroll leaver.
More Information
 | This should NOT be used if an employee has left and then returns to work for you at a later time OR if you have already issued the employee with a P45 - you should create a completely new employee record in these circumstances. |
The guidance from HMRC on this can be found http://www.hmrc.gov.uk/payerti/reporting/errors.htm.
Having already submitted P45 details to HMRC you are advised to contact them to report the correction you are making.
Before the Period Has Been Closed
Go to " Payroll Run Payroll Period".
- This will bring up the "Payroll Selection" screen if you pay on more than one frequency (e.g. weekly and monthly). Select the payroll frequency you wish to run, by selecting 'Yes' next to the appropriate frequency.
- Highlight the employee in question and press <Shift+F10>.
- From the employee code, press <Alt+F8>.
- This will bring up a box headed "P45 Part 1: Employee Leaving Work".
- Clear the leaving date by pressing <Ctrl+F2>.
- Click [OK].
- Press <Esc>.
- This will take you back to the 'Run Payroll' screen.
After the Period Has Been Closed and Rolled Back
If you have closed the payroll period and moved forward, you will need to reverse the current payroll period back to the previous one. Click here for more details on reversing a payroll period, and then follow the instructions below.
Go to " Payroll Maintenance Options Add or Edit Employees".
- Click [Search] and select the employee from the list.
- Click [Edit].
- Click on the [Employment] tab and change the "Payroll Hold" drop down to 'No'.
- Click [Done] and [Accept].
Go to " Payroll Run Payroll Period".
- This will bring up the "Payroll Selection" screen if you pay on more than one frequency (e.g. weekly and monthly). Select the payroll frequency you wish to run, by selecting 'Yes' next to the appropriate frequency.
- Highlight the employee in question and press <Shift+F10>.
- From the employee code, press <Alt+F8>.
- This will bring up a box headed "P45 Part 1: Employee Leaving Work".
- Clear the leaving date by pressing <Ctrl+F2>.
- Click [OK].
- Press <Esc>.
- This will take you back to the 'Run Payroll' screen.
Complete the period as usual then repeat the usual steps to produce their P45.
See also
- How do I close a payroll period?
- How do I remove a payroll period?
- What should I do if I submitted incorrect P45 details online?
- How do I set up platinum for online P45 submissions?
- How do I reprint a P45?
- How do I deal with redundancy in the payroll?
