Difference between revisions of "How do I adjust a transaction?"

From Catalyst
Jump to: navigation, search
(Created page with "{{Review}} == Summary == If you make a mistake when posting a transaction in the purchase ledger you may post an adjustment to correct it. == More Information == * Go into {{...")
 
(Bulk update)
Line 6: Line 6:
 
* Go into {{Menu|{{SL}}\{{PL}}|Maintenance Options|Adjustments}}.
 
* Go into {{Menu|{{SL}}\{{PL}}|Maintenance Options|Adjustments}}.
 
* At {{DataPrompt|Customer/Supplier:}}, enter the [[Do I have to remember all these customer and supplier codes?|code]] for the Customer or Supplier account.
 
* At {{DataPrompt|Customer/Supplier:}}, enter the [[Do I have to remember all these customer and supplier codes?|code]] for the Customer or Supplier account.
−
* Press {{KeyPress|Enter}} to list all transactions.
+
* Press {{KeyPress|ENTER}} to list all transactions.
 
* Find the transaction to correct and make sure the arrow is pointing at it.
 
* Find the transaction to correct and make sure the arrow is pointing at it.
 
* Press {{Button|A}} to Adjust.
 
* Press {{Button|A}} to Adjust.
Line 14: Line 14:
  
 
* Enter a comment, e.g. {{DataValue|Correction}} (max 15 characters).
 
* Enter a comment, e.g. {{DataValue|Correction}} (max 15 characters).
−
* Press {{KeyPress|Enter}} to move to the {{DataPrompt|Nett Amount}} field.
+
* Press {{KeyPress|ENTER}} to move to the {{DataPrompt|Nett Amount}} field.
  
 
{{Tip|text=If the transaction is an opening balance see [[How do I Adjust an Opening Balance?|this]] article.}}
 
{{Tip|text=If the transaction is an opening balance see [[How do I Adjust an Opening Balance?|this]] article.}}
Line 28: Line 28:
 
{{Example|text=If a £10 Invoice should have been a Zero Rated invoice instead of at Standard Rate vat, you would enter -10.00 as the value to adjust by. {{KeyPress|F3}} to calculate the vat on the correction. Move down to the {{DataPrompt|Zero Rate}} line and enter 10.00 as the {{DataValue|Nett Amount}}.}}
 
{{Example|text=If a £10 Invoice should have been a Zero Rated invoice instead of at Standard Rate vat, you would enter -10.00 as the value to adjust by. {{KeyPress|F3}} to calculate the vat on the correction. Move down to the {{DataPrompt|Zero Rate}} line and enter 10.00 as the {{DataValue|Nett Amount}}.}}
  
−
* The {{DataPrompt|Centre}} will display the centre allocated to the transaction.  
+
* The {{DataPrompt|Centre}} will display the centre allocated to the transaction.
 
** If the posting contained multiple centres move down to the {{DataValue|Centre}} field.
 
** If the posting contained multiple centres move down to the {{DataValue|Centre}} field.
 
** Press {{KeyPress|F2}}.
 
** Press {{KeyPress|F2}}.
Line 34: Line 34:
 
** Enter the nett amount. You can see the {{DataPrompt|Unallocated}} amount at the bottom of the screen. If this is negative your {{DataValue|Amount}} should also be negative.
 
** Enter the nett amount. You can see the {{DataPrompt|Unallocated}} amount at the bottom of the screen. If this is negative your {{DataValue|Amount}} should also be negative.
 
** Click {{Button|Close}} when {{DataPrompt|Unallocated}} shows {{DataValue|0.00}}.
 
** Click {{Button|Close}} when {{DataPrompt|Unallocated}} shows {{DataValue|0.00}}.
−
* Press {{KeyPress|Esc}} and {{Button|Accept}} to save the adjustment.
+
* Press {{KeyPress|ESC}} and {{Button|Accept}} to save the adjustment.
  
 
== See also ==
 
== See also ==

Revision as of 05:29, 28 June 2019

 This article or section is under review.
Be aware: Content may change as the document is reviewed.

Summary

If you make a mistake when posting a transaction in the purchase ledger you may post an adjustment to correct it.

More Information

  • Go into " Sales Ledger\Purchase Ledger Maintenance Options Adjustments".
  • At "Customer/Supplier:", enter the code for the Customer or Supplier account.
  • Press <Enter> to list all transactions.
  • Find the transaction to correct and make sure the arrow is pointing at it.
  • Press [A] to Adjust.
  • Enter the date for the adjustment.
You may enter the date of the original transaction or enter the 1st of the next month you will be producing accounts for. A transaction posted back into a closed period will be pulled into the next period for you. If the VAT period has been closed it will be pulled into your next VAT return for you.
  • Enter a comment, e.g. 'Correction' (max 15 characters).
  • Press <Enter> to move to the "Nett Amount" field.
If the transaction is an opening balance see this article.
  • Enter the amount to adjust by, entering the minus sign if this is a negative adjustment.
Take care to post the adjustment the correct way round. See the examples below for assistance.
If a £500 Invoice should have been a £400 Invoice, you would enter -100.00 as the value to adjust by. Press <F3> to calculate the vat on the correction.
If a £500 Invoice should have been a £550 Invoice, you would enter 50.00 as the value to adjust by. Press <F3> to calculate the vat on the correction.
If a £10 Invoice should have been a Zero Rated invoice instead of at Standard Rate vat, you would enter -10.00 as the value to adjust by. <F3> to calculate the vat on the correction. Move down to the "Zero Rate" line and enter 10.00 as the 'Nett Amount'.
  • The "Centre" will display the centre allocated to the transaction.
    • If the posting contained multiple centres move down to the 'Centre' field.
    • Press <F2>.
    • Enter the "Centre" you are adjusting values for.
    • Enter the nett amount. You can see the "Unallocated" amount at the bottom of the screen. If this is negative your 'Amount' should also be negative.
    • Click [Close] when "Unallocated" shows '0.00'.
  • Press <Esc> and [Accept] to save the adjustment.

See also


Feedback
Thank you for using our Knowledge Base, we value your feedback. Did you find this article useful? 'Yes' or 'No'
Keywords AND Misspellings
correct, correction, incorrect, adjust, adjustment, reverse, reversal, amend
Retrieved from "https://www.catalyst-uk-support.com/kb/index.php?title=How_do_I_adjust_a_transaction%3F&oldid=40195"