How do I create an internal account?

Summary

This article explains how to create an internal charging account.

More Information

• Go to " Systems\Accounts Sales Ledger Customer File Maintenance Add or Edit Customers".
• At "Search on:", type the word 'Internal' and press <F6> to create a new account.

Details

• Fill out all the relevant contact details for the internal account.

Invoicing

• Click the [Invoicing] tab.

"Centre Modifier"

Type 'I' and then press <Enter>and then press <Enter> on the warning message that is displayed.

You will need to make sure that your system is configured to "Auto Create New Centres" as well as having the "Account Modifier Offset" enabled. To do this you will need to: Go to " Reports & Settings Maintenance Options System Administrator Platinum Settings" and search for 'Nominal Centre Modification'. Make sure that "Auto create new centres :" is set to 'Y'. Make sure that "Account modifier offset :" is not set to '0'.

"V.A.T. rate:"

Set to the Exempt Rate set for your system.

"Payment Centre:"

Get the cursor in the Payment Centre field and press <Ctrl+F1> to bring up a search box, and then type 'internal' and press <Enter>. Select the relevant centre for the internal account in question. If one doesn't exist, contact your Accounts Department and ask that they create one for you.

"Cash Sale:"

Set this 'Yes'. Invoices should be paid off immediately to the internal account specified in the above step.

"Internal:"

Set this to 'Yes' (Transactions to internal accounts are considered "Outside the Scope" for V.A.T. purposes and will not appear on your VAT100 report).

Groups/Analysis

• Click [Groups/Analysis] tab.

"Group:"

Type 'INT'. Once again, this will aid you for reporting purposes.

Stock

You may wish to charge all Stock sold to this Internal Account at cost, although this is not considered to be good business practice. If you want to charge at cost :

• Click the [Stock] tab.
• Press <Shift+F5>.

If you get the message "No Matching Items Found", click [OK] and then click [Add].

.

"Stock"

Set this to 'All'.

"Pricing method:"

Set this to 'Cost price'.

Leave the "Markup" at '0'.

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"Standard cost:"

Set this to 'First in first out'.

• Click [Done] and accept to exit.

See also

• Creating Workshop Jobs
• How do I Create a Workshop Warranty Job?
• How do I Create a Warranty Account?

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Keywords AND Misspellings

Creating, warranty, accounts, acc, int, internal, cost, cost price, pricing

Tags

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