How do I reprint a P45?

Summary

This article will explain how you can reprint the P45 details for an Employee.

More Information

In order to reprint the P45 details for an employee you will need to first know when the employee was made a leaver why they are requesting to have a copy of their P45. Then you will need to:

• Go to " Payroll Payroll Parameters/Maintenance Employee Amendments".
• Type in the "Employee :" code.
• Press <Enter>.
• Press <Shift+F7>.
• Type in <P45> on the "Report : S".
• Press <Arrow Key Up> until you get to "Frequency".
• Type in the payroll frequency for the employee either:
  • 'M'onthly.
  • 'W'eekly.
  • 'F'ortnightly.
  • '4' Weekly.
• Press <Enter>.
• On "Payroll Tax Year :" enter the payroll year that the employee left.

  Remember: This will be the year when the payroll started. If they left in the 2013 in the 2012/13 payroll year you would enter '2012'.

• Press <Enter>.
• On "Payroll Period :" enter the 'Payroll Period' which the employee left in.
• Press <F2> to run the report.
• Select either:
  • 'L'aser if your P45's are on single sheets of A4 paper and is printed on a Laser or Inkjet printer. Or,
  • 'C'ontinuous if your P45's are on tractor feed paper and are printed on a dot matrix printer.
• Click [Start] to produce the P45.

You should never issue a duplicate P45, so only do this if you're certain that the employee wasn't given the original P45 that you printed.

Make sure you remember which part to give to the employee: Part 1 - is for you the emploeyer to send to HM Revenue & Customers (HMRC). Part 2 & 3 - Is used by your employee to give to their new employer or Jobcentre. Part1A - Is for the employee's own records.

See Also

• What should I do if I Submitted Incorrect P45 Details Online?
• Entering P45 Details/New Starters
• How do I Handle Redundancy in the Payroll?

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Keywords AND Misspellings

P45, Re, Print, Reprint, Re-Print, Employee, Payroll, Report