View source for Processing a Purchase Order

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== Summary ==
This article explains how to process an purchase order. This will include printing and receiving the order. 

== More Information ==
== Printing the Purchase Order ==
Go to {{Menu|Purchase Ordering|Add/Edit/Process Purch. Orders}}.
* Enter the supplier account code, or [[How do I Find a Customer?|search]] for the supplier.
* Select the order to process.
* Press {{KeyPress|F7}} to go to the order items.
* Press {{KeyPress|A}} to tag all the items in the list.
* Press {{KeyPress|F3}} to print the order.

== Receiving the Purchase Order ==
Go to {{Menu|Purchase Ordering|Add/Edit/Process Purch. Orders}}.
* Enter the supplier account code, or [[How do I Find a Customer?|search]] for the supplier.
* Select the order to process.
* Press {{KeyPress|F7}} to go to the order items.
* Press {{KeyPress|T}} to tag the items received in the list. Make sure you check that the price, quantity and part number are correct.
{{Note|title=Note |text=If you have only received part of what you ordered of an item, you deal with this in the following manner:
* Split the order line by moving the cursor onto the line in question, and pressing {{KeyPress|S-F7}}.
* Enter the amount that you are receiving into stock. Press {{KeyPress|ESC}} and {{KeyPress|Accept}}.
* The system creates two lines on the Purchase Order for the same Stock Code. 
* Tag the line with quantity you want to receive as above.}}

* Press {{KeyPress|F4}} to receive the lines on the order.
* Press {{KeyPress|Enter}} on the "Tagged Items Found" window.
* Press the {{Button|Receive}} button and enter the supplier {{DataValue|Delivery Note}} or {{DataValue|Invoice number}}, if there is no Delivery Note.
* The system will print a Goods Received Note, which should be stapled to the supplier paperwork from which you have booked in the goods. This should then go to the accounts department.

== See Also ==
* [[Placing Purchase Orders Electronically]]

{{KB_Tags|Purchase orders, printing a purchase order}}{{KB_OP}}{{KB_Ref|PO01, OP72, OP73, OP79, OP80, OP82}}